Office Manager

Office/Facilities Manager

Contract

On site- Boston, MA

Must Haves:

3+ years office management experience

Ability to be proactive, problem solve and deal with ambiguity

Preferred:

Experience in a fast paced environment

Prior exposure supporting executives

Job Description:

Job Title: Office/Facilities Manager

Reports To

Chief Financial Officer

Primary Office/Facilities Manager

• Oversee the day-to-day administrative operations of our office.
• Maintain office security by following safety procedures & controlling access via security software.
• Maintain a comprehensive inventory of office supplies, food/beverages, and equipment.
• Cultivate and manage relationships with office-related vendors and suppliers, including negotiating contracts and agreements to secure cost effective solutions to office needs.
• Oversee and coordinate property maintenance and repairs.
• Manage office space, layout, and seating arrangements.
• Expedite new hire requests and seating plans in orchestration with the hiring manager, HR, Facilities, and IT.
• Act as point of contact for any visiting associates from our global locations. Assist with travel, meeting arrangement, catering, product samples, etc.
• Frequently asked to order, coordinate, and have delivered meals for office.

Required Experience, Education, Skills and Competencies

• 3+ years’ experience as an Office Manager in a fast-paced environment
• Excellent communication skills, both written and verbal, with demonstrated discretion with sensitive information
• Strong skills in critical thinking, organization, time management, and attention to detail
• Excellent written, verbal, and strong interpersonal skills
• Wide breadth of mental agility and creativity, including strong problem-solving instincts and capabilities
• Self-starter with the demonstrated ability to work in a fast-paced unstructured atmosphere