Fast-growing, ML platform with a $1B+ valuation is looking for an Executive Assistant to support their CEO and Chief of Staff. This is an exciting opportunity to join a team of 200 that is at the center of AI! Proactively manage the CEO and Chief of Staff’s calendars, schedule meetings with high-level external stakeholders, organize and prep for Board meetings, book travel, and plan executive & team off-sites. This role will work alongside and report to the Chief of Staff. Someone with great attention to detail, strong communication, and creative problem-solving skills who will hit the ground running. Previous experience in a high-growth company with prior interaction with Board members and investors is a must. This is an in-office role based in their new space in the Mission District of San Francisco. 130-160K+ DOE + equity, 401k, great benefits, and unlimited PTO.
Responsibilities:
- Ensure the CEO is prepared and organized for all meetings and events by proactively managing, assessing, and predicting their day-to-day needs.
- Manage complex calendars for the CEO & Chief of Staff.
- Schedule high-priority meetings with Board members, investors, and external parties. Follow up professionally and persistently when needed.
- Effectively anticipate deliverables and follow up by understanding the CEO's goals and objectives.
- Establish consistent organizational frameworks and processes to help with decision-making and operations for the CEO and organization.
- Develop strong relationships with leaders and cross-functional stakeholders to facilitate scheduling and handle inquiries.
- Manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities.
- Effectively manage scheduling and travel coordination across multiple time zones.
- Assist with ad hoc projects including file organization, sending contracts for signatures, and other various tasks.
- Help plan team events within and across the organization such as department all-hands, off-sites, special projects, etc.
Qualifications:
- 5+ years of experience supporting Executive(s) in a venture-backed, high-growth organization, ideally supporting C-Suite.
- Prior experience interacting with Board members and investors is strongly preferred.
- Strong written and verbal communication skills.
- Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects.
- Demonstrated ability to handle confidential information with discretion and high EQ.
- Exhibit strong business judgment, meeting deadlines, and juggling multiple requests with ease.
- Ability to work independently and cross-functionally across the organization.
- Strong interpersonal skills and ability to quickly build rapport with internal and external partners.
- Excellent problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them.
- Ability to work in the SF office is required. Periodic travel will be required.