Join a leading global automotive manufacturing company ranked among the top 3 suppliers worldwide. We are seeking motivated and skilled professionals to be part of our dynamic team, driving innovation and excellence in the industry. As a trusted partner to some of the biggest names in the automotive world, we are committed to delivering high-quality products and cutting-edge solutions. If you are passionate about the automotive sector and looking to grow your career with a world-class organization, we invite you to explore this exciting opportunity.
POSITION TITLE: AP/AR Specialist
Manufacturing experience required
Salary $70-75k
Description: AP/AR Specialist
Ensure all accounts receivable items are processed accurately and promptly, with proper allocation of payments. Handle cash receipts efficiently and reconcile accounts receivable general ledger accounts while regularly researching unidentified items. Review unapplied items and A/R aging consistently. Prepare and maintain miscellaneous invoices and generate reports as needed for the Finance Management Team.
Fostering strong relationships with vendors and team members to support the division's and Finance Department's goals by ensuring the prompt and accurate payment of vendor invoices, team member expense reports, and other required payments. This includes correctly allocating payables to the appropriate general ledger accounts.
RESPONSIBILITY AND AUTHORITY: The AP/AR Specialist, as are all members of Finance, is responsible to ensure that the customer, people, and investor goals are balanced and met. Responsible for all accounts receivable/payables related to accounting activities of the division by collecting, tracking, paying, and calculating the information.
ESSENTIAL functions of the positions:
- Follow and enforce all plant safety rules and policies.
- Follow and comply with all operational procedures and policies as stated in the employee Environmental Health and Safety programs, and conduct team safety talks as required.
- Follows and supports operating principles, including:
- Operating under its principles by treating all team members equally, fairly, and with dignity and respect.
- Abide by policies and procedures as described in the most current version of the Employee Handbook.
- Open Door Policy: Solves issues with two-way, open, and friendly communication.
- 5S: Maintains and promotes good housekeeping by following the philosophy "Everything has a place. Everything in its place.".
- Safety First: Obey the plant's safety rules and procedures by wearing PPE at all times and immediately addressing all safety concerns. Promotes an environment where zero injuries are the expected standard.
- Promote benchmarks to achieve world-class manufacturing.
- Core values: Treat all team members equally, fairly, with dignity, and with respect without favoritism in accordance with company values.
- Attend and participate in team, department, plant-wide, and any other meetings as required.
- Conduct all activities in a professional manner and with a with a positive attitude, with an emphasis on personal responsibility.
- Responsible for forwarding any miscellaneous cash receipts to the bank. Checks should be mailed to the bank on the day received, if possible, or at least weekly.
- Post cash receipts to A/R once the bank records deposits.
- Provide cash receipt information for the cash flow forecast weekly to accounting leaders.
- Review A/R and post or notify supervisor to post invoices to ERP system daily.
- Review invoice listings daily and send invoices to customers as per the customer's request.
- Issue retro invoices, credit memos, or miscellaneous invoices as needed.
- Monitor customer short/over payments and consult with Finance Management or the Sales group on pricing issues.
- Maintain chargeback detail for management review.
- Monitor the miscellaneous invoice register and make inquiries on outstanding items.
- Review A/R aging and follow-up with customers on payment status.
- Research and resolve customer and supplier inquiries in a timely manner and seek direction from accounting leaders when needed.
- Run invoice listing and review continuity for the month. Explain all missing and zero-value invoice numbers. Ensure that the supervisor and Finance management sign the listing monthly.
- Reconcile all A/R general ledger accounts, including employee receivables.
- Create and process all manual journal entries for A/R G/L accounts as needed for month-end closing process recurring journals as assigned by accounting supervisor.
- Assist Finance management and other accountants as needed with manual journal processing at month end.
- Review month-end outstanding A/R and note reason for all over 60 items. Contact suppliers and customers if necessary to resolve any outstanding issues. Provide listing to Finance management for review/signatures at month end.
- Maintain sales orders/purchase orders changes in an accessible file for review.
- Create reports as requested from accounting leaders.
- Maintain A/R files and Monthly Finance Binders for the department.
- Any other duties not listed above as assigned by the supervisor or finance management.
- Satisfy all Sarbanes-Oxley documented finance process requirements for the position.
- Responsible for establishing a stable working relationship with other departments and external customers/suppliers.
- Ensure invoices received are matched to the appropriate purchase order and receiving report before processing payment.
- Obtaining proper signature authorization for required invoices
- Set up and maintain payable filing system and off-site files
- Process payment of approved invoices and expense account reports
- Review all AP Aging and other AP reports for items over 90 days and other exceptions
- Prepare Supplier Statement Reconcilement.
- Review GRNI (Goods Received Not Invoiced) regularly and research all items over 90days.
- Participate in the month-end closing process by preparing accrual reports
- Perform other duties as required.
POSITION REQUIREMENTS
• Adhere to rules, regulations and/or policies and procedures
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Must have good problem-solving skills
• Must be able to pay close attention to detail
• Must have good organizational and communication skills.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
Some of the physical demands for this position included sitting for prolonged periods of time and occasional bending and stooping
Equipment/Tools Used
Some of the equipment and tools used are a computer, calculator, telephone, copier/printer, and fax machine.
KNOWLEDGE
EDUCATION: High School Diploma or GED required; Undergraduate Degree in Accounting, Finance, or Mathematics.
TECHNICAL TRAINING: Experience with integrated financial and manufacturing software packages
OTHER: Experience with Microsoft Word, Outlook, Excel and other PC tools
Experience in a manufacturing environment in an accounting-related position and/or training or equivalent combination of education and relevant experience.
Minimum 2-5 years
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