Human Resources Administrator

Mark IV Capital is a privately held, growth-oriented real estate development and investment company headquartered in Newport Beach, CA. focused on acquiring, developing, owning, and operating commercial real estate investments. The firm is seeking an HR Administrator to join its team, working from our office in Newport Beach.

The Human Resources Administrator will play a role in managing HR functions, supporting employees, and fostering a positive workplace culture. This position requires a blend of strategic and operational skills, with a focus on recruitment, employee relations, payroll, compliance, training, and performance management. The position reports to the Executive Vice President, Human Resources.

Mark IV Capital values creativity and innovation and encourages its employees to develop solutions to the unique and varying challenges we face. We respect and capitalize on our diverse attributes and abilities to maximize the effectiveness of the team. We support open communication and an informal, yet professional, work environment.

We offer competitive compensation, benefits, and opportunities for professional growth and development within a supportive and inclusive work environment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Support the full recruitment lifecycle, including job postings, screening, hiring team collaboration, and drafting of employment offers.
• Coordinate and facilitate new employee orientation and onboarding process.
• Act as a point of contact for employee inquiries and concerns, fostering a positive work environment.
• Support conflict resolution and provide guidance on company policies and procedures.
• Identify training needs and assist in development and implementation of training programs.
• Coordinate employee development initiatives to enhance skills and performance.
• Support the performance review process, including goal setting and feedback sessions.
• Assist leadership with performance improvement plans and disciplinary actions, as necessary.
• Provide support to ensure compliance with employment laws and regulations.
• Collaborate with maintaining and updating employee handbooks, policies and procedures.
• Manage HCM (Human Capital Management) data and ensure accurate recordkeeping.
• Assist with benefits administration, including enrollment, changes, and inquiries.
• Support the payroll processing cycle, ensuring accurate and timely payroll for all employees.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Address payroll-related inquiries from employees and resolve discrepancies as needed.
• Collaborate with the corporate accounting team on payroll-related reporting and audits.
• Support initiatives aimed at enhancing employee engagement and retention.
• Other duties, as assigned.

Education / Experience

• Bachelor’s degree in human resources, business administration, or related field.
• 3+ years of HR Coordinator experience, preferably in the commercial real estate sector.
• Knowledge of employment laws, payroll processes, benefits, and HR best practices.
• Excellent communication and interpersonal skills.
• Excellent proficiency in Outlook applications.
• Experience with HCM and Benefits platforms.

Other Skills / Abilities

• Good interpersonal and organizational skills
• Excellent written and verbal communication skills
• Ability to meet deadlines
• Must be a self-starter and a go-getter
• Strong analytical and problem-solving skills
• Ability to greet the public in a cheerful and helpful manner
• A positive attitude
• Must have patience and professionalism
• Must be able to work both independently and in a team
• Must take initiative, be detail-oriented, flexible, and multi-task oriented
• Keen attention to detail and ability to manage deadlines
• Self-motivated with a natural curiosity to dig for facts as issues/concerns arise
• Ability to follow directions from a supervisor
• Ability to understand and follow posted work rules and procedures
• Ability to accept constructive criticism

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.