Classification Specialist

Salary: $38,831.43 - $45,010.32 Annually
Location : Green Cove Springs, FL
Job Type: Full-Time
Job Number: 2024-091
Department: Administration and Business
Opening Date: 10/14/2024
Closing Date: 10/24/2024 8:00 AM Eastern
Description
Responsible for maintaining care, control, and custody of detainees. Conduct a complete history review and folder review of all inmates received into the facility, Review housing, charges, convictions, prior incarcerations, history of violence, prior institutional behavior, etc. Initial review is conducted and modified as soon as possible for all inmates.
Duties

• Conduct a review every 60-90 days for all inmates that are retained in the facility based on the inmate's custody level, program status, and previous issued alerts and overall confinement adjustments. Each inmate is documented upon review.
• Daily review all inmates received into the facility and move inmates as needed once they have gone to first appearance. Provide a list to 2 A Control for movement from A Wing to locations within the facility based on the inmate's custody level.
• Review all sentenced inmates records to determine housing and work status. Review medical work status, interview inmates and provide documentation for inmate workers responsibilities to inmates for available job assignments.
• Maintain the trustee work list on the Share Drive to give deputies and control room operator's access to the full trustee list and inmate work crew list.
• Maintain and update the trustee work list with the on duty supervisor and deputies, maintenance, garage, and the kitchen. The trustee work lists is maintained daily to provide instant information to the deputies and control room operator for when inmates are sentenced, released, changed job, fired, etc.
• Confinement logs are maintained weekly for inmates confined for seven (7) days and monthly for inmates confined for thirty (30) days or more.
• Run a weekly report of all inmates housed in confinement and update the Confinement Committee report. Include information/documentation to the committee to review the reasons for confinement. After the confinement meeting, update the report and provide a copy to the all supervisors.
• Run a daily report of all inmates to ensure the initial classification and reclassification screening is done in a timely manner. Initial classification must be completed within 30 days of incarceration and reclassification must be completed within 90 days of previous classification for all inmates.
• Run a Full Offense Report to review all of the inmates in the facility. The complete review consists of inmate names, location, charges, etc. to verify all inmates are in the appropriate housing location based on current and past history.
• Complete a report for the Executive Staff Assistant for the Monthly CSI report. This information will include at a minimum of the following items: average number of sentence work assignments, total number of volunteer work assignment, total number of fired inmates, total number of inmates on "medical No-work" status, and total number of inmate awaiting assignment.
• Accurately and thoroughly complete, update, and submit required reports, documents and forms to the appropriate personnel in a timely manner pursuant to applicable state regulations and in accordance with agency policies and procedures.
• Maintains effective and safe care, control, and custody of detainees at all times pursuant to all agency and state rules/regulations and policies.
• Answers detainee requests in a professional manner, referring unanswered requests to the appropriate personnel pursuant to FMJS requirements and agency policies.
• Observes, documents, and reports any unusual changes in detainee behavior pursuant to FMJS requirements and in accordance with agency policies.
• Maintains the detainee count board in an accurate, up to date manner and properly reflecting detainee counts in accordance with agency policies/procedures and FMJS requirements.
• Processes applicable incoming and outgoing documents and/or files in a timely manner consistent with supervisory direction and/or agency policies/procedures.
• Participates in cross-training with other co-workers; assists those co-workers when the need arises and learns new tasks by working together as a team.
• Reports identified or potential maintenance, safety, and/or non-compliance findings, hazards, and incidents to the appropriate personnel and/or department.
• Timely completes all assignments, special projects, and budgetary requirements (if applicable) as directed, adhering to applicable agency policies.
• Adheres to leave and attendance policies, including punctual arrival and completing full shifts. Informs the supervisor about illness or untimely incidents, reports overtime hours worked, and timely submits timesheet, attendance, and leave requests.
• Regularly checks assigned mailbox, phone calls, PowerDMS, and email messages, responding promptly and professionally.
• Makes assigned chain of command aware of anything noteworthy.
• Responds to supervision, guidance, direction, and feedback from executive staff and superiors in a receptive manner and in accordance with agency policies.
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public
• Cultivates positive working relationships with colleagues and other agency units to enhance work area output and services in line with agency policies.
• Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers.
• Actively participate in job-specific training.
• Operates and performs minor repairs for office equipment to manufacturer's specifications and/or within the specified parameters pursuant to agency policies.
• Performs other duties as assigned.

Qualifications and Requirements
Minimum Education, Experience and Requirements:
• High school diploma or an acceptable equivalency diploma (GED).
• Two (2) years of relevant work experience.

• Internal candidates must have successfully completed their probationary period
• Internal candidates with punitive disciplinary action within 365 days are ineligible

The following items (or authorized equivalents) may be required at various steps in the application process:

1. Driver's License
2. Birth Certificate
3. Social Security Card
4. Form DD214 for all periods served in the military
5. GED or High School Diploma and Sealed Transcripts from the highest level of education
6. FDLE Authority for Release (notarized)

Certification, Licenses and Registrations Requirements:
• FCIC
• NCIC
Supplemental Information
Salary is negotiable for full-time positions prior to initial hire, if requested, based on verified experience up to step five (5) of the assigned pay grade. Current employee salary changes are determined based on internal methodology. Please contact Human Resources with any questions.
Benefits for full time positions include Florida Retirement System, a full suite of very affordable health/life/dental/vision benefits, ancillary insurance policies, college reimbursement, and more. Benefits are effective the 1st of the month after a full 30 days worked. For more information on benefits, please visit
The duration of the selection process may range from one (1) to three (3) months and may vary based on the number of applicants and/or urgency of filling the vacancy.
If accommodations are required throughout any portion of the hiring process, please contact our Human Resources team at
All positions at the Clay County Sheriff's Office have testing requirements to determine eligibility. All selected candidates will complete a drug screening, polygraph examination and a comprehensive background investigation as a condition of employment. Sensitive and/or confidential aspects of candidates' personal lives may be explored during this process (including driving, drug usage, criminal, employment, and residential histories).
Any job qualifications or requirements listed in this job posting are susceptible to written and/or physical testing. This testing may be included in the competitive selection process.
Reapplication/Retesting of discontinued or disqualified applicants is available after 365 days.
This posting has been reviewed by Human Resources and found to be job related and non-discriminatory. If you are interested in this position, please submit your electronic application at
Clay County Sheriff's Office offers excellent benefits packages outlined below. Benefits are effective the first day of the month after 30 days worked for benefit-eligible employees.
Coverages are provided through the Clay County Board of County Commissioners. You can visit their benefits page

• Medical Coverage

Comprehensive medical coverage through Florida Blue at competitive rates.Medical coverage is available to all benefit-eligible employees and their eligible dependents.Employees have a choice from two plans, both of which are Preferred Provider Option Plans. In addition to a high subsidy of the premiums, the Sheriff's Office contributes up to 50% of the deductible for the High Deductible- HSA Plan. Family Deductible = $ 4,200.00 Contribution of up to $ 2,100.00 per year
Single Deductible = $ 2,100.00 Contribution of up to $ 1,050.00 per year Dental Coverage
A choice of two dental plans, with the Sheriff's Office covering 100% of the single premium under the Low Plan. The employee will pay the difference in the premium cost if they elect family coverage. Life Insurance
Basic life and accidental death and dismemberment (AD&D) life insurance coverage of $ 20,000 is provided for each benefit-eligible employee. Benefit-eligible employees may purchase additional coverage for themselves, their spouse,and dependent children through the Supplemental Life Insurance program. Long Term Insurance
Benefit-eligible employees may purchase long term insurance through the County's provider for life insurance at affordable rates. Supplemental Insurance
Supplemental Insurances such as short-term disability, hospital, cancer, and accidentare available through Aflac, Colonial Life, and Liberty. Vision Insurance
A voluntary vision plan at affordable rates. Employee Assistance Program (EAP)
A comprehensive employee assistance program, provided by Aetna,which includes counseling, education, and referral services for employees and their eligible family members. EAP services are strictly confidential. Vacation/Sick Leave/Personal Time Off
Full-time employees accrue Personal Time Off (PTO) per year;the accrual rate will increase depending on their length of service with the Sheriff's Office. Holiday Pay
The Sheriff's Office has eleven paid holidays and birthday leave for full-time employees.

• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Veteran's Day
• Thanksgiving and the day after Thanksgiving
• Christmas Eve
• Christmas Day

Retirement Plans
The Sheriff's Office participates in the Florida Retirement System. Employees have a choice from two plans under the FRS:Pension Plan and Investment Plan. The Sheriff's Office makes a contribution as set by the Florida legislature towards the plan of choice for each employee and the employee makes a contribution of 3%. Deferred Compensation Plans
Employees may also elect to participate in the County's deferred compensation plan, which offers a choice from two providers:Mass Mutual and Nationwide. Contributions are voluntary by the employee and made on a pre-tax basis. Pre-Tax Benefits
Certain payroll deductions can be taken on a before-tax basis. These include medical and dental premiums, FRS plan contributions, and high deductible plan contributions. Other Benefits include:

• Tuition Reimbursement
• Florida Deputy Sheriff's Association Membership
• Onsite Wellness/Fitness Center *not all locations
• Military Service Leave
• Bereavement
• Direct Deposit Payroll

*Temporary, Part-time, and Seasonal employees are not paid for holidays and are not eligible for benefits.
01
Are you at least 18 years old?

• Yes
• No

02
Do you possess a valid Driver's License?

• Yes
• No

03
Do you have a high school diploma or equivalent?

• Yes
• No

04
Are you legally authorized to work in the United States? In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form (I-9) upon hire.

• Yes
• No

05
Have you received three (3) or more moving violations within the past 24 months?

• Yes
• No

06
Do you have two (2) years of relevant work experience?

• Yes
• No

07
Have you been convicted of a DUI within the last five (5) years for law enforcement/corrections applicants or three (3) years for civilian applicants, or ever as a law enforcement officer/corrections officer (including military police)?

• Yes
• No

08
Do you have any convictions for Domestic Violence?

• Yes
• No

09
Have you ever received a military discharge not classified as "Honorable"? (Ex. General, Administrative, Other Than Honorable, Uncharacterized, etc...)

• Yes
• No

10
Visible tattoos determined to be inappropriate or offensive must be covered while at work. Do you have any tattoos above the collarbone (i.e. neck, face or behind the ear)? If yes, describe the tattoo and the location of the tattoo.
11
For the next seven (7) questions --The Clay County Sheriff's Office recognizes an irrevocable responsibility in maintaining the public trust concerning the maintenance of a Drug Free Workplace and the office's responsibility to be in compliance with the Drug-Free Workplace requirements as established in the Anti-Drug Abuse Act enacted by the United States Congress in 1988 and the Florida Drug Free Workplace programs requirements, F.S.S. 440.101 and F.S.S. 440.102 and Chapter 59A of the Florida Administrative Code.The U.S. Court of Appeals, 5th Circuit in Davis v. City of Dallas (no. 84-1814 - November 26, 1985) determined that a requirement prohibiting recent or excessive drug usage is job related.Use of CBD oil can, in some circumstances, result in a positive result for THC during a drug test. A drug test that confirms a positive result for THC will disqualify the applicant from employment. The Sheriff reserves the right to disqualify an individual based upon the totality of the drug use circumstances. Please enter your initials to confirm that you have read and understand these statements.
12
During your lifetime have you ever fraudulently used prescriptions to obtain or use drugs?

• Yes
• No

13
During your lifetime have you ever sold, distributed or conspired to distribute illegal drugs, except as required by official law enforcement duties?

• Yes
• No

14
During your lifetime have you ever used methamphetamine, Rohypnol (Rooffies), GHB (Gamma Hydroxy Butyrate, also known as Grievous Bodily Harm) or similar illegal drugs in any amount?

• Yes
• No

15
During your lifetime have you ever sold, distributed or conspired to distribute illegal drugs, except as required by official law enforcement duties?

• Yes
• No

16
During your lifetime have you ever illegally used heroin, opium, Fentanyl or any derivative of heroin or opiates?

• Yes
• No

17
Have you used marijuana or hash recreationally during the past 12 months?

• Yes
• No

18
Minor experimentation, as a juvenile, of the drugs listed in the following question, will be considered on a case by case basis. NO chronic usage will be considered. Have you, as an adult, used Cocaine, Illegal steroids (not prescribed), Quaaludes, LSD, M.D.M.A. (Ecstasy, Molly) or PCP within the past 5 years?

• Yes
• No

Required Question