Senior Payroll Administrator

Ad Hoc, LLC - Senior Payroll Administrator

Location: Seattle, Washington

Description: This is a remote position. Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to meet the needs of our users while closing the gap between consumer expectations and government.

Work on things that matter: Our teams connect Veterans with services designed for their needs, help millions of people access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we're also changing how the government thinks about and uses technology.

Built for a remote life: Ad Hoc is remote-first and remote-always. We've designed our culture, communications, and tools to support a nationwide team. Being remote allows Ad Hoc to bring the best people onto our teams and give them the freedom to create a work environment that fits their lives.

Committed to high expectations and a welcoming culture: Ad Hoc values acceptance, accountability, and humility. We aren't heroes. We leave our egos at the door to learn from our mistakes and improve the process for the next time. We build small, inclusive teams to bring the best of consumer technology to the problems of government.

Primary Responsibilities:

1. Serve as an experienced individual contributor within a team, further developing leadership, guidance, and mentoring skills.
2. Manage payroll functions, develop and analyze payroll documents, and ensure adherence to organizational processes and policies.
3. Provide strategic recommendations in support of operational efficiencies.
4. Exhibit influential skills to drive operational efficiencies and processes.
5. Ensure compliance with all applicable contracts, laws, and local and federal regulations, as well as company pay policies.
6. Maintain related records, file tax reports and deduction reports, process involuntary deductions such as garnishments, and prepare special reports for management.
7. Audit pay records and investigate variances.
8. Work closely with technical departments to implement process improvements, test system changes, and lead special projects within the payroll department.
9. Offer suggestions, advice, and solutions regarding payroll processing procedures.
10. Demonstrate a general understanding of payroll operations, policies, and procedures.
11. Exhibit strong attention to detail with the ability to seek corrective action when inconsistencies are identified.
12. Manage payroll-related projects, meeting specified deadlines.
13. Responsible for labor reconciliation, reviewing and requesting timecard corrections when required.
14. Deliver timecard training to ensure the organization remains compliant.
15. Ensure timely processing of timesheet corrections and maintain payroll accuracy and compliance.
16. Collaborate with accounting colleagues to assist in the reconciliation of payroll records.