Posting Detail InformationWorking TitleEvents and Logistics CoordinatorPosition LocationFort Collins, COWork LocationPosition is fully in-office/in-personResearch Professional PositionNoPosting Number202401791APPosition TypeAdmin Professional/ Research ProfessionalClassification TitleProf/Indiv Contrib INumber of Vacancies1Work Hours/Week40Proposed Annual Salary Range$55,000- $60,000Employee BenefitsColorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion ( , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.Review our detailed benefits information here. ( the additional perks of working at CSU here.For the total value of CSU benefits in addition to wages, use our compensation calculator ( .Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in ( !Desired Start Date01/01/2025Position End Date (if temporary)To ensure full consideration, applications must be received by 11:59pm (MT) on11/04/2024Description of Work UnitFounded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.The College of Health and Human Sciences is comprised of eight academic units that provide transformative academic, research, and outreach programs designed to enhance the health and well-being of people, their environments, and communities in which they live. The College is one of the largest at Colorado State University with over 5,500 faculty, staff, students, and affiliates. With such a large and diverse group of constituents, there are significant operational demands at the college level.The College’s Operations Group is comprised of 10+ full-time positions with financial, human resources, IT, facilities, logistics, and general business operational responsibilities. This group of staff members reports through the College’s Executive Director of Operations and, along with over 50 student hourly positions, is collectively responsible for all operational matters within the college. Each full-time member of the College’s Operations Group is an autonomous professional position that is primarily responsible for one particular area of the College’s operations, but is also expected to act as a generalist, assisting with other projects and initiatives within the Operations Group, the Dean’s Office, or the College at large as needed.Position SummaryThe Events and Logistics Coordinator within the College of Health and Human Sciences ( CHHS ) is a 12-month, full-time Administrative Professional position. The Events and Logistics Coordinator reports directly to the Associate Director of Operations for the College of Health and Human Sciences. Working as a member of the college operations group, this position will manage event logistics for the CHHS Dean’s Office and will operate in a support capacity for event operations for all the College’s academic units and centers (including, but not limited to: Homecoming, student recruitment, executive leadership council, and alumni events).This position will act as the liaison and point person for event stakeholders, including event vendors, college stakeholders, and campus partners. This position will provide logistical oversight of events leading up to and day of, ensuring all applicable deadlines are met and CSU procedures and policies for events are followed.Working directly with event vendors, this position will work within university procurement guidelines to negotiate pricing, services, and expectations for events, and with department business officers ensure funding is available, provide up to date event budget tracking, and ensures all vendor payments are made in a timely manner. This position will also be responsible for integrating sustainability into event processes, ensuring both fiscal and environmental resources are used responsibly.Working closely with the university procurement office and vendors, this position will ensure all pertinent documentation is completed and submitted within necessary event deadlines within CSU systems (including but not limited to performance contracts, catering orders/deposits, and event terms agreements, etc.).Additionally, this position will work with the college Communications and Development teams to promote events (including developing draft event content for print, social, and web modalities).The successful applicant will have a strong work ethic, a willingness to serve in a broad variety of roles as needed and be dedicated to the mission of Colorado State University and the College of Health and Human Sciences.Required Job QualificationsBachelor’s degree in Hospitality and Event Management or Business-related field – OR – Bachelor’s degree in an unrelated field and at least 2 years of relevant work experience in event or hospitality managementDemonstrated ability to organize and prioritize multiple complex tasksExcellent verbal and written communication skills.Willingness to work non-standard hours, including some nights and weekendsOrganization and project-management skills to independently establish priorities and manage competing tasks with deadlinesExperience with Microsoft Office SuitePreferred Job QualificationsExperience at an institution of higher educationTwo or more years of experience in professional event managementExperiencing in copywriting, including promotional materialsExperience with CSU event partners and systems including Procurement, LSC Event Staff, University Event Staff, Kuali Financials, Asana, SlateDiversity StatementPersonal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.Essential DutiesJob Duty CategoryEvent CoordinationDuty/ResponsibilityManage events for the college, defining scope, project plan, promotional needs, and budget based on stakeholder needs and available resources.Direct all event logistics, design, and decor; negotiating contract terms with vendors; processing contracts and agreements in accordance with University and State regulations; ensuring strict adherence to the standards of the university and college.Collaborate with college Communications, Development, and Operations teams, and other college leadership as appropriate to identify event opportunities that further the college mission and vision.Develop a process to conduct thorough evaluations of return on investment of every event through data analysis and present findings to Operations leadership and college stakeholders on an ongoing basis.Work with department stakeholders to cross-coordinate college-wide and university eventsIntegrate sustainability into event processes, ensuring both fiscal and environmental resources are used responsiblyServe as the College Events liaison to the larger university Events communityPercentage Of Time70Job Duty CategoryFinancial and Logistical ManagementDuty/ResponsibilityWork with college finance and department finance and business officers to monitor and adherence to University procurement guidelines and fiduciary responsibility to State and donor funded programsSubmit all required documentation (including but not limited to performance contracts, catering orders, and event terms agreements, etc.) into the appropriate CSU administrative systems in a timely manner.Percentage Of Time20%Job Duty CategoryService/AdministrationDuty/ResponsibilityContinually work to enhance and improve College and Dean’s Office policies and practices in any areas reflected above.Attend college-level meetings to ensure open communication between all members of the College’s Operations Group, and the departmental Business Officers.Attend other university-wide meetings as needed.Continually seek professional development opportunities.Percentage Of Time10Application DetailsSpecial Instructions to ApplicantsComplete applications must include:Cover letter addressing Required Job Qualifications, Preferred Job Qualifications and experience related to Essential Job DutiesResumeFor full consideration, complete applications must be received by 11:59 pm Mountain Time on Monday, November 4, 2024.Excited about this role even if you don’t meet every preferred qualification? We are most interested in finding exceptional candidates and seek to make space for unique and relevant skills and attributes, including those coming from less traditional backgrounds. CSU is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. When you apply, rest assured that your application will be reviewed by a person and will be considered based on competencies needed for success in the position.CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.References will not be contacted without prior notification to candidates.Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)Search ContactKristen Sutter: StatementColorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity ( is located in 101 Student Services.The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education ( .Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.References RequestedReferences RequestedMinimum RequestedMaximum RequestedSupplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired DocumentsCover LetterResumeOptional Documents