Cases By Source designs and manufactures cases and specialty packaging solutions that enhance our customers' brands. Our solutions protect some of the world's finest and valuable instruments and products. Employee passion at Cases By Source is fueled by the notion that our cases safeguard customers' important assets and often play a fundamental role in the success of some of the world's most important innovations in the Military, Aerospace, Broadcast & Communications, Medical & Surgical, Surveillance, Photography & Electronics industries. If you are a dynamic individual that wants to be part of a winning team apply today!!!
This is a full-time on-site role for a Procurement Specialist located in Mahwah, NJ.
SUMMARY
The Procurement Specialist is responsible for materials management and purchasing, and planning and scheduling of all manufacturing and supplier requirements to fulfill demands for assigned projects and WOW our customers. This individual works closely with our suppliers and internal manufacturing to ensure that open orders are completed according to the purchase order terms and that our customers are satisfied with the work. This individual is responsible vendor management and ensuring on-time delivery of purchase orders. for expediting orders with our suppliers and communicating manufacturing and shipping delays to our customers via the Customer Experience and Sales Teams in a timely manner to maintain good customer relations. The Procurement Specialist will be responsible for tasks such as managing purchase orders, evaluating suppliers, negotiating contracts, and utilizing analytical skills in the procurement process.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Functional Responsibilities
- Ensures on-time delivery for all orders assigned; debugs delays and/or coordinates with appropriate individuals to ensure on-time deliveries
- Promptly and accurately answer internal customers’ and suppliers’ questions regarding status of orders and returns
- Create new suppliers in system as required
- Directly responsible for prompt and effective issue resolution with customers in line with Company procedures and maintenance of good customer relations
- Upon receipt of Sales Order, evaluates pricing matrix and makes the Make/Buy decisions for each component (determined by cost, lead time, quality, capability, and capacity)
Supplier Facing Responsibilities
• Develop, maintain and improve supplier relationships
• Key point of contact and relationship manager for assigned suppliers
• Cost containment and reduction especially as related to supplier pricing
- Responsible for the PO generation process, scheduling of all external POs, and expediting of all orders assigned
- Provide frequent feedback to suppliers in order to track vendor performance
- Responsible for creating and maintaining Vendor Scorecards. Aids in the qualification, rating and management of all suppliers
- Responsible for supplier network diversification and contingency
Internal Manufacturing Planning, Scheduling and Inventory Management/Control Responsibilities
- Responsible for RO generation process and scheduling of all internal work orders
- Responsible for all inventory management and control (in-house, supplier, in transit water and ground)
- Responsible for on-time delivery of critical materials required to manufacture finished goods
- Manage inventory as per company policy and procedures to ensure sufficient inventory always on hand to complete pipeline projects in a timely fashion
- Set and maintain stock levels and reorder points of materials enabling successful fulfillment of orders
Internal Communication Responsibilities
- Responsible for providing lead times and order updates to Customer Experience for projects assigned
- Provide feedback based on assessment of supply chain strengths and weaknesses to identify and implement strategies to address weaknesses with a high sense of urgency
General Responsibilities
- Lean mindset to drive efficiencies in the business
- Other duties, as assigned
WORKING RELATIONSHIPS:
Suppliers – Develop, maintain, and improve vendor relationships that consistently result in positive outcomes for the Company (on time delivery, low defect rate). Firmly represent the Company’s interests to meet the objectives and demands of the business.
Customers – WOW our customers. Foster and maintain professional relationships with any customer interactions. Foster strong brand identify of CBS creating compelling reasons for customers to want to continue to buy from CBS. Must always be aware of “what the customer wants”.
Supply Chain Manager – Provide frequent project and status updates and raise critical issues with supporting data.
Internal Operations – Provide materials, requirements, and priorities ensuring successful execution to plans and on-time delivery. Operate within guidelines and policies set by management, with a positive attitude, team spirit and growth mindset.
REQUIRED SKILLS AND QUALIFICATIONS:
- Purchase Orders, Contract Negotiation, and Procurement skills
- Supplier Evaluation and Analytical Skills
- Strong attention to detail and organizational skills
- Excellent communication and negotiation abilities
- Ability to work effectively in a team and independently
- Knowledge of industry regulations and procurement processes
- History of success coupled with success-orientation
- Demonstrated ability to make profitable business decisions weighing risk and reward
- Demonstrated ability to handle multiple tasks simultaneously with an eye on commitments and deliverables
- Demonstrated strong organizational, people and relationship management and conflict management skills.
- Fluency and ability to communicate effectively in English
- Strong computer skills (familiarity with Microsoft Office products, spreadsheets; knowledgeable of ERP/MRP systems)
- Familiarity with Acumatica, Netsuite, SAP, Excel, Word, Outlook and Hubspot.
PHYSICAL/ENVIRONMENTAL REQUIREMENTS:
- This is a largely sedentary position, requirement the ability to sit/operate at a desk for long periods.
- Heavy computer use/typing/data entry/reading contents on screen
- Moderate phone use; verbal communication ability mandatory
- Ambulatory/mobile within office environment
- May occasionally need to lift/carry company product (customized cases ranging from 2 – 40 pounds)
REQUIRED EXPERIENCE:
- Bachelor’s degree in Engineering, Business Administration, Supply Chain Management, or relevant field
- 3 years minimum experience in a Purchasing, Planning or Supply Chain role.