Location Sacramento
Full/Part Time Full Time
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Job Summary
The incumbent will be responsible for aspects of staff, student, and non-faculty academic recruitment, appointment, onboarding, and separation according to UC policy. They will assist with departmental personnel and payroll activities for faculty, staff, academic and non-faculty employees, national and international academic graduate, and undergraduate student employees. The incumbent will respond to requests and from all levels of campus including applicants, students, staff, faculty, the School of Medicine Dean's Office on Academic Personnel, the Vice Provost of Academic Affairs, Human Resources, Compensation and Payroll. The incumbent will process visa actions in collaboration with Services for International Students and Scholars (SISS) for foreign nationals working on or visiting campus for assigned title codes. This is a key position within the Human Resources and Academic Personnel team of the Department of Pathology and Laboratory Medicine which is within the School of Medicine. This position will provide daily support to the team and perform a variety of human resource, academic personnel, payroll actions, and general administrative support. This position reports to the Department HR Manager.
Apply By 10/31 at 11:59PM.
Qualifications
Minimum Qualifications
- 2 years HR experience.
- High School diploma or equivalent experience.
- Experience with human resources processes, systems, and personnel administration including handling confidential information.
- Experience with a paper free, virtual office environment.
- Experience working with word-processing, spreadsheets, e-mail, web explorer, financial and payroll systems software.
- Experience in payroll processing with an automated system and payroll calculations.
- Experience reviewing and preparing time reporting documents and/or providing payroll services.
- Writing skills to independently compose official letters, position descriptions, interview questions, correspondence, and analyses.
- Interpersonal, verbal, and written communication skills to clearly and effectively interact with a diverse group of individuals to secure and/or provide information to clarify situations, provide training, resolve problems, and provide feedback.
- Analytical and fact-finding skills to elicit information with discretion to clarify inquiries and requests; to develop creative solutions to general problems, initiative to attempt unfamiliar projects/assignments; and to respond with flexibility to requests for assistance.
- Ability to achieve timely progress on multiple simultaneous projects, meet tight deadlines and maintain a high level of productivity.
- Proven auditing and analytical problem-solving skills for the identification and resolution of unique and unforeseen problems in a logical, timely, creative manner, documenting actions so information will be available at a future date.
Preferred Qualifications
- Bachelors level degree.
- Experience with collective bargaining agreements.
- Experience working with student employees.
- Experience working with research labs.
- Experience with the structure and function of the UC Davis Human Resources Office, UC Davis Benefits, UC Davis Employee Labor and Relations, UC Davis Leave of Absence Office, Risk Management, and UC Davis Workers Compensation.
- Experience with VISA processing .
- Knowledge of and experience with UC platforms including Ecotime, RECRUIT, MIV, UC Path, AggieService, Job Builder, Banner, AggieTravel, and other UC internal systems.
- High degree of skills working with confidential information.
- Knowledge of Academic titles and understanding of categories of University employees.
Key Responsibilities
- 45% - Staff and Academic Personnel/ Human Resource Administration
- 45% - Payroll and Leave Administration
- 5% - Miscellaneous Ad Hoc Responsibilities
- 5% - International Visa Preparation and Management
Department Overview
The Department of Pathology and Laboratory Medicine is a large, diverse, multi-site department whose mission is to be scientific leaders who promote excellence through clinical diagnostics, next generation innovation, collaborative discovery and world class education in service to all communities. UC Davis is leading the way in diagnosing, treating, and ultimately preventing disease. Pathology brings these tools together with education and patient care to transform the field. This position sets the highest standards for professionalism and administrative competency as the department continues a period of growth and restructuring. The department has over $12 million in external research funding which supports multi-disciplinary research in neuroscience, cancer, computational pathology, and healthcare delivery science, and co-leads the Center for Diagnostic Innovation. Education is provided at many different levels, including highly ranked required courses and electives for medical students, 13-person residency program, 6 fellowships, and participation in graduate programs. Departmental academic operations are conducted within central administrative offices in various locations at the Medical Center in Sacramento and in research space on both the Sacramento and Davis campuses.
POSITION INFORMATION
- Salary or Pay Range: $ 28.49 - $40.83
- Salary Frequency: Hourly
- Salary Grade: STEPS
- UC Job Title: BLANK AST 3
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100 %
- Shift Hours: 8am to 430pm
- Location: Cannery Business Park (HSP110)
- Union Representation: CX-Clerical/Admin
- Benefits Eligible: Yes
- Hybrid/Remote/Onsite: This position is 100% remote
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Continuous 6 to 8+ Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Continuous 6 to 8+ Hours
Environmental Demands
- Loud noise levels - Occasional Up to 3 Hours
- Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
Mental Demands
- Sustained attention and concentration - Continuous 6 to 8+ Hours
- Complex problem solving/reasoning - Continuous 6 to 8+ Hours
- Ability to organize & prioritize - Continuous 6 to 8+ Hours
- Communication skills - Continuous 6 to 8+ Hours
- Numerical skills - Continuous 6 to 8+ Hours
- Constant Interaction - Continuous 6 to 8+ Hours
- Customer/Patient Contact - Continuous 6 to 8+ Hours
- Multiple Concurrent Tasks - Continuous 6 to 8+ Hours
Special Requirements
- This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit:
For the University of California's Anti-Discrimination Policy, please visit:
Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere