Procurement Analyst

Title: IT Procurement Analyst

Location: San Francisco, CA

Duration: 12 Months

Pay Rate: $46/hr on W2

Location: Candidate must be on Bay area as they might need to visit the office as needed

Must Have Skills:

• IT Procurement
• Budgeting

Job Description:

• The Project Coordinator will support a wide-range of projects within the AI Research Team.
• This role will report into the operations team supporting the Research Program Manager and COO.
• The Project Coordinator should be extremely proactive and consistently look for ways to improve processes.
• The ideal candidate for this role will be able to work autonomously, able to communicate effectively, and be well-organized with a very high attention to detail.

Tasks for the AI Research Team will include:

• Procurement/Vendor Management (15+ hours a week)
• New vendor process: Help keep security reviews moving forward, following up on contract discussions and with third party contacts.
• Opening PO’s and managing spend against budget. Process changes orders as needed.
• Paper submissions and tracking (5 hours a month)
• Partner with marketing in making sure accepted papers are reflected on socials.
• Blog posts: partner with marketing to get descriptions of each paper and ensure timely delivery
• Keep all records of paper submissions and acceptances up to date.
• University / conference partnerships or sponsorships (during high season: 10-15 hours a week)
• Additional Operations support for All hands, offsites, VTO / Team events. In person attendance for some of these events may be required. (5 hours a month)
• Onboarding support - keep on boarding documents, tracking docs, email/slack lists up to date, and provide hiring manager support (during high season: ~5-10 hours a week)
• Intern program support - project plans, extension management, light budget management (during high season: ~10 hours a week)
• Swag purchases, reviewing options with leadership, liaising with vendor and distributing goods to employees (30 hours a quarter)

Salesforce Project Coordinator Required Skills:

• Create and manage project plans; monitor and review project progress and timelines; adjust schedules and plans as needed; and identify and resolve issues to ensure project success.
• Ensure on time and on budget delivery of projects while also ensuring that project gates and governance are properly adhered to during the execution of the project.
• Track utilization of project resources and manage this against the resource allocation and budget. This includes on time entry and approvals for project timesheets.
• Support in day-to-day execution of project implementations. Assist with the planning, tracking, documentation and status updates for the project.
• Manage one to two large projects and multiple small to medium sized projects requiring complex cross-functional collaboration and management at the program level.
• Leverage business knowledge and expertise to drive business process improvements.
• Create and maintain comprehensive project documentation
• Demonstrate excellent partner-facing and internal communication skills
• Demonstrate excellent written and verbal communication skills
• Demonstrate organizational skills including attention to detail and multitasking skills