Job Type
Full-time
Description
Organization Description:
We are Cruz Companies, one of the oldest and largest, third generation, minority-owned companies in the Northeast built on the reputation of excellence and integrity. Founded in 1948, we develop, and construct landmarks; residentials and commercial projects; as well as providing quality residential housing management services. We serve communities because we care!
Cruz Management Company Inc is seeking an Accounts Payable Specialist who will provide support and report to the Property Accountants and Controller. This role requires someone to have the ability to multi tasks and work under pressure with limited supervision.
Requirements
Responsibilities
• Handle vendor correspondence via phone or email.
• Investigate and resolve discrepancies and other problems associated with processing of invoices.
• Prepare and request vendor payments in accordance with company payment terms.
• Match invoices to checks and obtain all signatures for checks.
• Responded to all vendor inquiries; updated and maintained vendor database; maintain files and documentation such as vendor contracts.
• Review new vendor requests and certify they comply with tax regulations and requirements.
• Created and maintained file system to easily access vendor documents.
• Post customer payments and apply payments to the appropriate invoices in Yardi.
• Help with month end closing, post expense accruals and journal entries to general ledger.
• Check invoices for accuracy, register, match, and post invoices in Yardi.
• Processing and entering all invoices on a timely basis.
• Ensuring new vendors have W9s on file, information is entered correctly, and tax id verified for 1099s.
• Reconciling vendor statements monthly and handling vendor and internal inquiries.
• Assist with monthly, quarterly review and annual audits.
• Assistance in preparation for 1099s and 1096s for Tax reporting.
• Review and reconcile statements received.
Qualifications and Skills
• Associate or Bachelor's degree or equivalent 3-4years of relevant experience in Accounts Payable of Accounting.
• Profiency in excel, Yardi, or similar accounting software.
• Knowledge of general administration and bookkeeping.
• Excellent analytical, data entry and accuracy skills.
• Effective verbal and communication skills.
• Ability to work under pressure in a fast environment.
• Effective time management and organization skills.
• Ability to work under minimal supervision.
• Ability to work in an environment with a diversity group of people.
Equal Employment Opportunity
The facility is committed to the principle of Equal Employment Opportunity for all employees and applicants. It is our policy to ensure that both current and prospective employees are afforded equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in accordance with local, state and federal laws.
Americans with Disabilities
Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
This job description is intended to describe the general content and requirements of the job. It is not an all-inclusive statement of duties, responsibilities or requirements and management reserves the right to add or remove duties from particular jobs in order to meet patient or company needs. Significant changes to the position will necessitate a new or revised job description.
Salary Description
$54,000 - $68,000