Interim Director, Academic Human Resources

Company: Western University of Health Sciences

Location: California

Closing Date: 02/11/2024

Salary: £125 - £150 Per Annum

Hours: Full Time

Type: Permanent

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Job Requirements / Description

Interim Director, Academic Human Resources

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title: Interim Director, Academic Human Resources

Position Control Number: T02181

Type of Position: Temporary / Contract

Position Status: Full-time

Department: 5701-Human Resources

Campus: Western University Campus-Pomona, CA

Position Location: California

Job Summary: The Interim Director, Academic Human Resources, innovates, delivers, and collaborates on Academic Human Resources functions by supporting the Provost Office. They will be a thought-partner to the Provost, Deans, and the Human Resources department. This role is a full-service academic human resources role supporting all human resources related functions and will supervise Human Resources Business Partners at the colleges. This position will report jointly to Human Resources leadership and the Provost.

Knowledge, Skills and Abilities:

Successful strategies with providing Human Resources support in a multi-stakeholder organization across multiple locations.
Risk, control, and compliance operating models in the Human Resources space.
Human resources management and practices. Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training and other areas of human resources. Learning strategies and blended learning approaches to support a learner-centric experience.
Academic personnel processes related to recruitment, appointment, and salary review.
Human resources management system and/or other related business software programs and systems. Demonstrated knowledge of computer systems and applications, including word processing, database, spreadsheet, and presentation software. Ability to incorporate computer technology to improve processes.
EEO, Title IX, and civil rights compliance monitoring, technology, trend forecasting, and stakeholder collaboration.
Organizational policies and procedures, knowledge of functional area and understands how work may affect other areas. Proven experience in effectively and accurately interpreting, developing, implementing, and enforcing policies and procedures.
Appropriate administrative and disciplinary actions to manage policy compliance in organized and non-organized areas. Use professional judgment in situations for which there are no established criteria or standards or where answers to problems are not readily apparent and initiate action and solutions. Utilize effective negotiation skills in the performance of functions to produce a satisfactory outcome for all parties concerned.
Analytical, active listening, and critical thinking skills. Strong analytical and conceptual abilities to independently evaluate complex issues, formulate options, and develop solutions.
Excellent interpersonal and communication skills.
Practices and strategies for investigation, negotiation, alternative dispute resolution, mediation, and arbitration.
Strategies identifying and building cross-functional partnerships to understand challenges.
Intersectional diversity, inclusion, belonging, equity, antiracism, and equal opportunity.
Research techniques, data mining practices, and people analytics strategies.

Required Qualifications: A Bachelor’s Degree from an accredited college or university and three (3) years of related work experience OR Master’s Degree/Juris Doctorate/Doctorate Degree from an accredited college or university and two (2) years of related work experience OR Equivalent combination of training and experience. Supervisory experience required.

Key Responsibilities:

Partners closely with peers and stakeholders across the WesternU to assess existing Academic Human Resources programs, processes, and practices; identify gaps and inefficiencies, and innovate to enhance the academic employee experience by aligning people proposition.
Guides compensation, classification, employee/labor relations, performance management, benefits, organizational planning, and training and development aspects within academic human resources. Partners closely with Human Resources functional managers as needed.
Collaborates with peers and stakeholders in recruiting, motivating and leading staff; in analyzing work flow and determining optimal staff configurations to meet operational and service needs; and in resolving performance problems and personnel issues. Strong supervisory skills.
Collects and analyzes data, interpret policies and procedures, and apply them to routine as well as unique and complex situations. Strong demonstrated experience and proven ability to establish or recommend alternative solutions. Expertise to develop innovative approaches, techniques, and procedures to provide more efficient and responsive services.
Drive and analyze relevant metrics and data to track key performance indicators, identify trends, and make data-driven recommendations for process optimization and resource allocation. Analyze turnover trends and make recommendations for retention strategies.
Collaborate with college directors of operations and university Human Resources to ensure data integrity and reporting.
Partners with university visa office, university human resources and finance offices to ensure transparency, cross-collaboration, and results-oriented solutions.
Communicates clearly and effectively verbally and in writing. Demonstrated strong communication skills for group activities including expressing ideas effectively, seeking and respecting the opinions of others, active listening and willingness to share ideas; Draft and create correspondence, templates and other forms of communication protocols.
Leads, assesses, and mentors team members to ensure excellent daily operations and inspire creativity.
Ability to exercise a high degree of flexibility and innovation to seek alternative solutions to unique or complex problems and issues.
Resolves complex employee relations and disputes promptly and with diplomacy.
Advises on complex personnel situations and utilizes counseling techniques with ability to act as a facilitator, exercise diplomacy, tact, professionalism, responsiveness, a high degree of flexibility, and solve concerns between individuals in a fair and equitable manner.
Advises on enhancements and gaps of existing Human Resources and impacted policies/procedures.
Performs other duties as assigned.

Work Schedule: Standard business hours. Evenings or weekends as needed.

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. Additionally, our faculty, staff, and administrators are 100% focused on student success. Our University culture creates the context for a nurturing and supportive environment. Faculty, staff, and students can expect to make deep, personal relationships within the University community. As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences. WesternU’s core value of humanism encourages all to bring their whole self in all that they do. We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale: Minimum: $150,000.00; Maximum: $165,000.00

Physical Demands

Do the essential functions of this job require lifting? Yes. The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Posting Information:

Posting Number: TC00439

Posting Date: 07/23/2024

Close Date: Open Until Filled: Yes

Conditions of Employment - Background Check: To secure employment, successful fulfillment of a background check, including a criminal records check, may be required. Western University of Health Sciences will extend a conditional offer of employment, subject to rescission if the background check unveils disqualifying information or if it is found that the candidate deliberately withheld or misrepresented information. Non-completion of the background check to satisfaction may impact the ongoing employment of a current Western University of Health Sciences employee who received a conditional offer for the position.

Pay Transparency Act: Western University of Health Sciences is required to provide a reasonable estimate of the compensation range for this role. This range considers various factors in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The Expected Pay Scale is defined as the budgeted salary or hourly range that the University reasonably expects to pay for this position. Placement within the Expected Pay Scale is determined by internal equity and relevant qualifications.

Equal Opportunity Statement (EEO): It is the policy of Western University to provide equal employment opportunity to all employees and applicants for employment as required by law without regard to age, race, color, national origin ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender (including gender identity), marital status, sexual orientation, disability (both physical and mental) including HIV and AIDS, medical condition (cancer and genetic characteristics), pregnancy (which includes childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), age, genetic information, military and veteran status, or any other applicable protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within WesternU including without limitation, hiring, recruiting, promotion, termination, layoffs, leave of absence, compensation, benefits, and training. WesternU makes hiring decisions based solely on qualifications, merits, and business needs at the time.

Required Documents: