Office Administrator

Structural Integrity Associates, Inc. (SIA) is seeking an individual with a professional demeanor and positive attitude to provide general office administrative support. This position will be responsible for various clerical and administrative activities and tasks for our San Jose, CA office, as well as supporting several Corporate Services departments. The position will be full-time, onsite, Monday through Friday from 8am to 5pm.

Responsibilities:

1. Respond to and direct inquiries and telephone calls to appropriate parties; retrieve, open, and route mail
2. Greet visitors and ensure they sign in and out of the premises
3. Coordinate office activities, including meetings, travel, meals, etc.
4. Maintain office/kitchen supplies by checking stock to determine inventory levels, place & expedite orders, verify receipts, stock items, and deliver supplies to workstations
5. Coordinate internal meetings onsite or offsite, develop and distribute instructions, coordinate room setup logistics, interface with meeting attendees, and facilitate arrangements
6. Assist with other clerical duties such as photocopying, faxing, filing, collating, mailing/shipping, and receiving
7. Interface with facilities management, contractors, and service providers, including coordinating office space and setup for new hires, employee transfers, and visitors, as well as coordination of needed repairs or other projects
8. Generate and format MS Word documents as directed
9. Provide administrative support to other departments as needed

Requirements:

1. High school diploma or equivalent (GED)
2. Two plus years of relevant experience
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
4. Organized and able to juggle multiple priorities, display a professional, positive attitude, and maintain confidentiality
5. Ability to work independently on assigned tasks as well as to accept direction on given assignments with minimal supervision
6. Able to work collectively with the administrative team associates
7. Regular attendance and punctuality are essential
8. Friendly and outgoing personality
9. Desire to become a team member
10. Proactive and Helpful

The expected pay rate for this role is $20 to $30 per hour. Exact pay will be commensurate with experience.

Structural Integrity Associates, Inc. (SIA) does not welcome third-party recruiters, employment agencies, headhunters, etc. Please do not reach out to SIA employees requesting a call, sit down, meeting, or email response.

Export Control Notice:

Certain positions at SIA may require access to information and technology which is subject to Export Administration Regulations 15 CFR 730-774, including those of the US Department of Energy (DOE) in 10 CFR 810 and Nuclear Regulatory Commission (NRC) 10 CFR Part 110. Hiring decisions for such positions must comply with these regulations and may result in SIA limiting its consideration of foreign nationals who are citizens of countries that are not on the DOE’s Generally Authorized Destinations List: .

About Us:

At Structural Integrity Associates, Inc. (SIA), employees are proud to be part of a company where contributions are valued. Join a team of internationally recognized experts in a culture based on knowledge, excellence, and respect for one another. Our employees are members of a distinct community of internationally respected professionals committed to quality, engineering innovation and a shared goal of building a safer world.

Why Work at SIA?

SIA offers a competitive salary and performance-based bonus program. Our retirement benefits include a Traditional 401k, Roth 401k, and an employer match. To help employees maintain a work-life balance, SIA also offers various paid time off including vacation, floating holidays, sick time, and parental leave.

Our employees also enjoy a comprehensive benefits program that includes the following:

1. Medical, dental, and vision insurance
2. Life Insurance and AD&D
3. Short-term and long-term disability
4. Health Savings Account with employer contribution
5. Flexible Spending Account for health care and dependent care
6. ID theft protection and credit monitoring

Structural Integrity Associates, Inc. is an equal opportunity employer.