Grants Accountant (Hybrid)

Description

The Grants Accountant is a critical position to provide budgetary and financial management of the accounting for grants and contributes to accuracy, timeliness, compliance, and cross-functional collaboration functions. The Grants Accountant provides expertise in financial and reporting requirements and shall develop strong cross-organizational relationships and systems with key partners on the Programs, Operations and Development teams. The Grants Accountant supports all departments in the successful set-up, implementation, invoicing and reporting for grants.

The Grants Accountant is experienced at all government levels of funding requirements and compliance, policy development and implementation. This position is responsible for establishing the restricted codes, monitoring, tracking, and reporting all grant activity.

The Grants Accountant actively engages in Mary’s Place racial equity work – striving for equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.

This is a full-time, salaried exempt position, with flexibility to work extended hours to meet the demands of the position, including the ability to work evening and weekend hours as needed. The position is hybrid, with an in-office location at our administrative offices ("the Hub") in South Lake Union. A flexible work schedule may be available, provided that performance requirements are met.

This is full-time, non-exempt, position working a daytime schedule, with flexibility to work some evenings, weekends, and holidays as necessary. The yearly salary for this position is $80 - $85K DOE. The Grants Accountant reports directly to the Controller. This position does not supervise other staff.

Key Responsibilities

1. Review grant awards and contracts to understand compliance requirements and identify required reports and other deliverables.
2. Collaborate with the Development Team to ensure Program Directors and their teams understand and comply with funders' terms and conditions as set out in grant agreements.
3. Support the development of system set-up, restricted coding, processes and other controls that ensure compliance with grant restrictions, including data collection time keeping requirements, performance monitoring, procurement processes, staffing allocations, or other needs.
4. Review subaward and partner contracts to ensure fiscal monitoring of subrecipient.
5. Complete financial grant reporting requirements and record grant revenue to financial management system (FMS).
6. Report outstanding grant receivables on a monthly basis and reconcile grant activity in the FMS to the donor database and client database.
7. Participate in periodic discussions on grant progress, challenges, and other questions or concerns.
8. Collaborate with Development and Program team in preparing the budget for individual grants.
9. Review grant expenditures for compliance with donor regulations or terms. Support Program teams to monitor budget, burndown plans, timesheets and adjust spending as needed to ensure good stewardship of funds.
10. Review monthly grant transaction details for disallowable expenses and reallocate expenses accordingly prior to monthly financial reporting for grants.
11. Collaborate with the Development and Program teams for budget adjustments or contract amendments as needed.
12. Manage the preparation, review, and coordination of grant-related audit work, including the annual Single Audit requirement for federal grants as well as city and county monitoring processes.
13. Provide guidance on compliance with federal and other government grant regulations.
14. Actively engage in Mary’s Place racial equity work; strive for racially equitable outcomes; take responsibility for creating and maintaining affirming communities for people of color, immigrants and refugees, trans and gender-non-conforming folks, and other populations who routinely encounter systemic oppressions.
15. Assist with other fundraising projects as requested.

Requirements

Skills/Qualifications Required

1. Bachelor’s degree, or equivalent experience.
2. 3-5 years of relevant experience in Finance and Accounting for Grants with proven record accounting for government grants.
3. Understanding of local, state, and federal government grant sources.
4. Working knowledge of Uniform Guidance of Federal Awards.
5. Experience with financial management of grants and contracts.
6. Excellent writing, analytical, and research skills.
7. Ability to meet deadlines.
8. Proficiency with Microsoft Office products, especially Microsoft Excel, required.
9. Clear desire to embrace and align with Mary’s Place’s mission of empowering homeless women, children, and families to reclaim their lives.
10. Exhibits compassion and empathy; works well with people from all ethnic, social, economic and sexual orientation backgrounds.
11. Successfully manages projects involving multiple stakeholders, participants, and deliverables.
12. Able to build relationships and effectively communicate with internal partners across a variety of functions and levels.
13. High level of personal accountability, reliability, and trustworthiness.
14. Exceptional time management and organizational skills.
15. Proven ability to multitask, set priorities, and meet deadlines.
16. Ability to work successfully in a collaborative, team-oriented organization.
17. Highly motivated, resourceful, flexible, and possesses a positive attitude.
18. Attention to detail, interacting with others in-person and through email, using critical thinking skills to create and edit documents, and listen and participate verbally at meetings.
19. Ability to travel between Mary’s Place sites, programs, and meetings outside the office, and around the county as needed.

Physical Requirements

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
2. Ability to converse with and listen to people in many different settings.
3. Ability to use a computer and telephone, as well as other standard office equipment.
4. Frequently required to stand, walk, use fingers, hands, and arms.
5. Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds.
6. Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.
7. Travel to program sites and meetings outside the site and around the county are necessary.
8. Ability to work in an environment where there may be animals present, including dogs.

In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. Mary’s Place will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship to Mary’s Place would result.

Details

Mary's Place offers the following benefits to full-time staff:

• Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates.
• Basic Life Insurance of $50,000 at no cost to employee; option to buy up for additional coverage.
• 403(b) plan with a 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for the match after first year of employment.
• Unlimited use ORCA pass for a small deduction per pay period.
• 10 days paid time off (PTO) each calendar year (accrued by pay period).
• 10 days of sick time each calendar year (accrued by pay period).
• 10 days of flexible floating holidays each calendar year (accrued 40 hours on January 1st and 40 hours on July 1st). Prorated based on date of hire for first year of employment.
• Employee Assistance Program.

Mary’s Place is an Equal Opportunity Employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.