Miami, FL | Full-Time Pedi Cardiology
Summary
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Depending on the area, an Office Manager may generally be responsible for duties like greeting visitors, managing office supplies, overseeing other administrative staff, owning budgets, and supporting staff with administrative tasks like scheduling meetings. The incumbent will be experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. The incumbent may assist and act in a confidential capacity to help manage, formulate, determine and effectuate management process and polices. The incumbent may attend management meetings and may be involved directly or indirectly in the decision making process around confidential management decisions. Position requires exercise of independent judgment.
Responsibilities
Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Manages calendar, room reservation, office supplies, and other administrative tasks. Assists with general project coordination as needed. Office Manager who works at FDC may perform departmental specific duties including but not limiting to: Manages vendor relations as department liaison responsible for managing for price proposals, payments, deliveries, eBuilder training and paperwork compliance. Liaison to Receiving Dock. Lead and coordinate proposals and procurement follow up for capital purchases orders. Manages system communications for shutdowns. Coordinates permit applications signatures, process permit payments and track permits. Tracks and follows up on overdue eBuilder processes. Performs field verification of contractors on site. Office Manager who works at clinics or JMG administration may perform departmental specific duties including but not limited to: Manages clerical and clinical staff which includes hiring, training, and supervising all employees. Manages physician schedules. Monitors physician performance and productivity and provides necessary feedback to JMG administration. Monitors patient billing to ensure that all claims are processed in a timely manner. Reviews weekly billing reports and responds accordingly. Responsible for daily deposits and reconciliation. Ensures conformity to federal, state, and local regulatory requirements for the successful management of the practice. Develops and implements policies, process improvement initiatives and customer satisfaction initiatives. Oversees all chart audits requested by insurance companies. Role models behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned.
Experience
Generally requires 3 to 5 years of related experience.
Education
High school diploma is required.
Skill
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Ability to exercise sound and independent judgment. Knowledge and skill in use of job appropriate technology and software applications.
Credentials
Valid license or certification is required as needed, based on the job or specialty.
Working Conditions
Physical Requirements - Job function is sedentary in nature and requires sitting for extended periods of time. Function may require frequent standing or walking. Must be able to lift or carry objects weighing up to 20 pounds. Jobs in this group are required to have close visual acuity to perform activities such as: extended use of computers, preparing and analyzing data and analytics, and other components of a typical office environment. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).
Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Possible exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May wear Personal Protective Equipment (PPE) such as gloves or a mask when exposed to hospital environment outside of office. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).