Director of Administrative Operations, Obstetrics and Gynecology
Hiring Department : Obstetrics and Gynecology
Location : Chicago
Requisition ID : 1027314
Posting Close Date : 10/16/24
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.
Description:
This position leads and oversees the operational, financial, regulatory and business activities of a large unit (OB/Gyn) in the College of Medicine. This includes: financial analysis and strategy related to medical service, health maintenance, and procurement programs; human resource and facilities management; business development, marketing and public relations; contract negotiations; interfacing and ensuring compliance with granting organizations, regulatory agencies, university policies and procedures. Represents Department Head on campus/university committees.
Duties & Responsibilities:
- Financial Management / Business Development
- Develop the annual budget, including providing monthly financial reporting and forecasting, cash flow management, capital spending, and expenditures review and approval.
- Develop strategic plans, annual goals and objectives, and administrative direction for the unit.
- Identify new business opportunities by analyzing and presenting financial data for the development of new services, facilities, procedures, and costs.
- Oversee the operational payment structure, monitor payments and patient billing as outlined in contracts, and ensure compliance with insurance companies.
- Lead departmental marketing efforts by developing and implementing a marketing plan and measuring and reporting results.
- Create, implement, and monitor departmental strategic plan.
- Operations Management
- Oversee maintenance, repair, remodeling, and equipment purchases by identifying needs, planning, budgeting, and reviewing contracts as needed.
- Manage off-site practices by negotiating the terms for revenue-generating contracts and monitoring and renegotiating leases.
- Direct all day-to-day administrative activities.
- Maintain and report space utilization inventory.
- Grants Management
- Responsible for oversight of grant activities. Ensure research aims are met; ensure compliance.
- Manage grant activities (pre and post-award, extramural), including review and submission of grant and contract proposals; create and maintain documentation of expenditures, reports, proposal submissions, and awards.
- Human Resources
- Recruit, select, evaluate, and train administrative staff.
- Oversee and direct recruitment activities of faculty, physicians, and staff with the assistance of appropriate management staff. Ensure appropriate credentials are received as needed.
- Manage and train unit HR Staff.
- Develop and monitor compensation plans, income guarantees, and productivity incentives.
- Performs other related duties and participates in special projects as assigned.
Qualifications:
Bachelor’s degree in Healthcare Administration, Business Administration, Management or in a related field. Master’s degree preferred.
A minimum of 7 years of administrative/management experience. Management experience in healthcare environment desired.
Strong interpersonal, management and communication skills. Knowledge of Microsoft Office.