Research Department Administrative Assistant

Research Department Administrative Assistant

WhoWhatWhy is seeking a volunteer, part-time Research Department Administrative Staff Assistant to support research studies. Administrative Assistants juggle multiple projects, handle day-to-day tasks and support their team in any way they can. It is an incredible opportunity to learn rapidly, challenge your creative problem-solving skills, and gain exposure to all aspects of a rapidly growing nonprofit.

Qualifications:

• Team player who is willing to do whatever the team needs to succeed
• Interest in and knowledge of current affairs and news
• Excellent written communication and oral presentation abilities
• Accuracy, confidence, focus, high level of organizational capability, self-motivation, curiosity
• Minimum commitment of 10 hours per week
• Familiarity with Google Drive, Notion, and Slack are all pluses!
• Ability to read, write, and speak English

Responsibilities:

• Write and distribute email, correspondence memos, letters, forms, etc.
• Develop and maintain a filing system
• Update and maintain department policies and procedures manuals
• Act as the point of contact between departments
• Coordinates, schedules, and attends meetings
• Prepares and sends out notices of meetings
• Compiles and prepares agenda items and other required information for meetings
• Takes, transcribes, and distributes meeting notes to the team
• Acquires recording from the meeting to distribute to the team
• Supports research studies related to subject matters assigned
• Performs communication services in support of the department
• Effectively uses databases, such as Google Docs, Google Spreadsheets, Google Drive, and Notion
• Design and develop products/procedures to create higher reliability
• Control the quality of the items you are working on/have worked on

You MUST be able to attend your department’s recurring meetings (either weekly or biweekly). Beyond these meetings, you will work on your own schedule. We ask for a minimum commitment of 6 months for at least 10 hours a week. Because our team is spread throughout the world, we rely on a combination of social networking aspects, including Slack, email, and Zoom.

To Apply: To apply, send your resume and a customized cover letter, making clear you are familiar with our mission and work. You should confirm your understanding that this is a volunteer position. If there is no option to attach a cover letter, please send a cover letter to Please note that response emails from us sometimes end up in spam folders; don’t forget to check them. Thank you!