Payroll Administrator - HYBRID

ABOUT THE ORGANIZATION


Community Health Programs is a network of health centers and caring professionals that provide outstanding primary and preventive care for patients of all ages. What's truly unique to CHP is our broad spectrum of support services that extend beyond medical and dental issues to strengthen families and improve children's well-being. The region is a federally designated rural community and a Medically Underserved Population Area.

Community Health Programs embraces its role as a nonprofit health care provider and community partner. We are a leader in the communities we serve by providing high quality healthcare, dental services, wellness education and family support services. CHP outreach provides free health screenings, insurance enrollment assistance as well as information so people can learn how to take better care of themselves and their families.


Salary: $28.00 - $33.00 / hour The Payroll Administrator, under the direction of the Director of Finance, is responsible for processing the bi-weekly payroll via the Paychex FLEX system for all exempt and non-exempt employees for hours worked and any other pay outs as assigned including reimbursable expenses submitted by the employee and approved by their supervisor. This person will support CHP’s mission, vision, and values and will adhere to compliance protocols as well as CHP’s policies and procedures.

POSITION REQUIREMENTS

Payroll Administrator Essential Duties and Responsibilities:

• Manage all aspects of all payroll procedures including

• Verification of processed employee records from Human Resources for new employee hires, changes in tax withholdings, direct deposit information, salary changes, job titles, and any completed Personnel Action Forms (PAF).
• Allocation of employees to the appropriate manager groups.
• Assignment of time off policies to employees based upon the appropriate schedule and monitor employee carry over vacation time.
• Process bi-weekly payrolls including verification of employee timecards and review of supervisor approved employee expense sheets submitted for reimbursement.
• Process special payrolls for termed employees based on PAF’s provided by Human Resources, which will include any approved hours to be paid, vacation payout/payback amounts, and any other payroll deductions as appropriate.

• Prepare all requested periodic payroll reports for authorized personnel in a timely and accurate manner.
• Provide payroll information to Human Resources in a timely and accurate manner as required for employee requests for information.
• Complete verification of employment forms as required.
• Submit unemployment salary verifications as requested by a state’s unemployment office.
• Maintain the integrity and accuracy of all company payroll records.
• Work closely with Human Resources to ensure payroll benefits and compensation align with company policies and regulations.
• Other payroll duties as assigned.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

• Subject Matter Expert:
  • Is a subject matter expert and keeps knowledge current by attending required trainings and meetings.
  • Knowledge of and respect for HIPAA regulations.
  • Develops innovative approaches and ideas.
• Business Acumen:
  • • Understands business implications of decisions; Aligns work with strategic goals.
    • Sets and achieves challenging goals.
• Teamwork:
  • • Balances team and individual responsibilities.
    • Exhibits objectivity and openness to others' views.
    • Gives and welcomes feedback.
    • Contributes to building a positive team spirit.

• Excellent customer service and interpersonal skills:
  • • Highest degree of professionalism and ethics:
      • Handles issues with tact and diplomacy.
      • Reacts well under pressure; Accepts responsibility for own actions.
      • Upholds organizational values.
    • Responds to requests for service and assistance; Meets commitments.
    • Takes initiative, follows through, and manages different tasks with quick turn-around time.
    • Works well under pressure, and with minimal supervision.
• Organizational skills:
  • • Follows CHP policies and procedures.
    • Completes administrative tasks correctly and on time.
    • Excellent time-management skills.
• Verbal and Written Communication Skills:
  • • Prepares and presents statistical and other reports oral or written as required.

Essential Skills and Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• Three or more years of Payroll experience.

Education:

• Associate’s degree or equivalent in a related field of study.

Skills:

• Must have computer skills.
• Strong analytical and problem-solving skills.
• Superior verbal/written skills and presentation skills.
• Strong interpersonal skills essential.
• Ability to travel to multiple sites throughout Berkshire County.
• Strong Excel and Word Document skills.
• Excellent communication skills.

FULL-TIME/PART-TIME Full-Time

POSITION Payroll Administrator

EXEMPT/NON-EXEMPT Non-Exempt

LOCATION MA, Great Barrington, CHP Administrative Offices

EOE STATEMENT

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

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