1000 Hour Judicial Substitute Administrative Aide (G-19)

Salary: $20.00 Hourly
Location : MD, MD
Job Type: 1000 Hour Position
Job Number: 19-00172
Department: Court Administration
Opening Date: 10/11/2024
Closing Date: Continuous
Nature and Variety of Work
Under the general supervision of the Judicial Support Services Manager, the incumbent provides rotational administrative support to all Circuit Court Judges in the absence of their Executive Administrative Aides. The incumbent is responsible for ensuring operations run efficiently in the judicial office and completing daily administrative tasks. The incumbent must perform with high independence and discretion and possess excellent oral and written communication, interpersonal, and organizational skills. This is a highly confidential and fast-paced role.
Examples of Work
Duties include, but are not limited to, the following:

• Answer and screen telephone calls from the public and court-related agencies.
• Utilize the electronic filing system (Odyssey-MDEC) to access case files as requested by the Judge.
• Draft various correspondence including, but not limited to, letters, memorandums, recommendations, orders, and narrative reports.
• Proofread documents, orders, memorandums, and other correspondence.
• Maintain accurate records of correspondence and statistical data.
• Engage in professional interactions with Judges, Magistrates, attorneys, and the public.
• Work with the Office of Calendar Management to schedule cases.
• Maintain the Judge's appointment calendar.
• Perform other duties as assigned.

Minimum Qualifications
An associate degree in Business Administration and two (2) years of advanced secretarial/administrative experience, which involved working with the public office management and operational details, and some supervisory responsibilities. Any equivalent combination of relevant training, education, and experience will also be accepted. Applicants must be proficient in typing and shorthand where required.
Eligibility to Work
Knowledge of modern office management principles and practices.
Knowledge of department operating policies/procedures/standards and the ability to apply them as necessary.
Ability to perform highly responsible administrative/secretarial work under general supervision.
Ability to coordinate activities, special projects, and office functions.
Ability to plan, assign, and review the work of subordinate clerical staff.
Ability to take difficult dictation.
Ability to comprehend technical and complex discussions and interpret decisions and actions resulting from these discussions.
Ability to take initiative and exercise independent judgment.
Additional Information
All applicants are subject to a background check.
The Circuit Court for Prince George's County is a drug-free workplace and an equal-opportunity employer committed to diversity in the workplace. We do not discriminate based on race, color, religion, age, sex, marital status, national origin, physical or mental disability, genetic information, gender identity or expression, sexual orientation, or any other characteristic protected by state or federal law.
A request for ADA accommodations for interviews should be made at the time of notification of the interview.
The Circuit Court for Prince George's County offers a complete benefits package to regular full-time employees including medical benefits, dental care, flexible spending accounts, life insurance, long-term disability insurance, pension, holidays, vacations, sick leave and deferred compensation plans.
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01
Which of the following best describes your level of completed education?

• High School Diploma or G.E.D.
• Some College
• Associate's degree
• Bachelor's Degree

02
Please select your field of study.

• Organizational Development
• Business/Public Administration
• Other
• N/A

03
If you selected "some college" to question 1, please provide the exact number of credit hours earned. If you did not select "Some College,'' please enter "N/A."
04
Do you have at least two (2) years of experience working in a court environment in a position of support?

• Yes
• No

05
If you responded "Yes" to question #4, please describe your experience working in a court environment and include the employer's name and dates of employment. Please do not type "See Resume." If you have no experience, enter "N/A."
06
Do you have any of the following advanced secretarial/administrative experience? Please select all that apply.

• Draft/Compose Memorandum
• Manage Supervisor's Calendar
• Office Management (faxing, copying, scanning, mailing incoming and outgoing correspondence)
• Editing and Proofreading Documents

Required Question