Office Manager

Pritchard Industries is a leading national facilities service company committed to delivering exceptional service to our clients. With a focus on excellence and innovation, we provide a wide range of facility management solutions tailored to meet the unique needs of each client. We are seeking an experienced and detail-oriented Office Manager for our Houston office. The Office Manager will play a key role in the smooth operation of our office by overseeing day-to-day administrative functions while handling key accounting responsibilities, including payroll, accounts payable (A/P), accounts receivable (A/R), and billing.
The position is onsite - Monday-Friday 8:00 am - 5:00 pm. You will report directly to senior management. As a strong office manager, you will have a hands-on approach, outstanding organizational skills, and proficiency in financial processes. Microsoft Dynamics is a huge plus.
Key Responsibilities:
Office Management:

• Oversee general office operations to ensure efficiency and compliance with company policies.
• Coordinate office supply orders, telephone point of contact, and facility management.
• Act as a point of contact for internal and external stakeholders, vendors, and service providers.
• Ensure compliance with all safety regulations and company procedures.

Administrative Support:

• Support Regional Vice President with scheduling, meeting coordination, and travel arrangements.
• Maintain confidential personnel records and ensure HR documents are up to date.
• Perform other administrative tasks as needed to support office operations.

Payroll Management:

• Full comprehension of the bi-weekly/monthly payroll process, ensuring timely and accurate employee payments.
• Review and verify payroll data, including timekeeping, deductions, benefits, and tax withholdings.
• Address any payroll discrepancies and resolve employee payroll inquiries.

Accounts Payable (A/P):

• Learn and understand the process of vendor invoices and payments, ensuring accuracy and timely submission.
• Reconcile vendor accounts and manage purchase orders.
• Review expense reports and ensure adherence to company policies

Accounts Receivable (A/R):

• Know how to prepare and issue customer invoices in a timely manner.
• Manage A/R aging reports and follow up on outstanding payments.
• Coordinate with clients on billing inquiries and discrepancies.

Billing & Financial Reporting:

• Ensure accurate and timely billing of clients according to contract terms.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Work with external auditors to provide necessary documentation and support during audits.

Qualifications:

• 5+ years of office management and accounting experience, preferably in a service-oriented or facilities management industry.
• Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite (Excel, Word, Outlook). Microsoft Dynamics a plus.
• Strong understanding of payroll processes, accounts payable/receivable, and billing functions.
• Knowledge of labor laws and payroll regulations.
• Excellent organizational and multitasking skills with the ability to prioritize and meet deadlines.
• Experience with enterprise resource planning (ERP) systems.
• Strong attention to detail and problem-solving abilities.
• Excellent communication skills, both written and verbal.

Benefits:

• Salary range: $75,000 - $85,000/year
• Paid holidays and vacation time
• Health Benefits Package
• Ancillary benefits-Life insurance, Long Term Disability, FSA, and Dependent Spending care
• 401K
• Opportunity for growth

EEO Notice:
Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.