Office Manager -Japanese Bilingual-

Company: Food

Position: Office Manager -Japanese Bilingual-

Employment: Full-Time, Direct Hire

Pay Range: $70K-$85K

Benefits: Health/Dental/Vision Insurance, 401K

Work Location: Gardena, CA

Work Hours: Mon-Fri

Responsibilities:

Office Management:

• Handle day-to-day administrative tasks for General Affairs department.
• Serve as the first point of contact to respond to internal customer service inquiries, resolve issues quickly, and maintain a high level of employee satisfaction.
• Manage office supply inventories and negotiate with vendors to obtain competitive prices for office supplies.
• Develop and implement efficient systems of supply storage and distribution.
• Manage the relationship with office services vendors, evaluate their performance, and make recommendations as appropriate.
• Partner with Facilities Manager and Safety Manager to maintain a safe and positive work environment for all employees.
• Oversee Office Coordinator. Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment.
• Assist with budgeting, financial reporting, and billing processes.
• Analyze operational data to identify areas for improvement and implement strategies to enhance office efficiency.
• Execute ad hoc projects and tasks assigned by Senior Manager.
• Assist with projects and tasks requested by the headquarters office in Japan.

Business Insurance:

• Coordinate insurance-related activities, such as claim submissions, progress tracking, and closing files.
• Liaise with insurance agents and brokers to ensure seamless operations.
• Provide support for insurance renewals and coverage assessment.
• Manage certificate of insurance issued to external customers and partners.
• Work with stakeholders to manage certificate of insurance issued by external partners.

Proposal Processing:

• Manage the processing of proposals, including reviewing, organizing, and presenting them to relevant stakeholders.
• Collaborate with teams to ensure timely submission of proposals.
• Provide proposal training to new hires.
• Respond to proposal-related questions in a timely manner.

Legal, Compliance, Regulations and Policies:

• Assist with legal document review, ensuring accuracy and compliance.
• Manage contract management system by keeping all records up to date and making recommendations to renew or terminate agreements, contracts, etc.
• Ensure the office complies with relevant laws, regulations, and industry standards.
• Keep up to date with changes in legal requirements and adjust office policies and procedures accordingly.
• Support implementation of policies and procedures.
• Take a supportive role in business continuity team.

Expatriate Support:

• Provide expatriate integration support such as visa processing, housing and transportation arrangements, etc. to ensure smooth transition.

Translation and Interpretation:

• Interpret and/or converts spoken statements from English to Japanese and vice versa in a range of business settings in either consecutively or simultaneously.
• Translate and/or edit Japanese written correspondence and verbal communications into English and vice versa.

Qualifications:

• Ability to read, interpret and write business documents in English and Japanese.
• Strong organization, communication, and analytical skills.
• Ability to manage multiple tasks efficiently.
• A bachelor’s degree in Business Administration, Management, or a related field with minimum 5 years of experience in office management or related roles.