Office Assistant - Public Works

Salary : $60,577.92 - $74,307.36 Annually
Location : Auburn, WA
Job Type: Full-Time
Department: Public Works
Opening Date: 10/22/2024
Closing Date: 10/31/2024 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: UNAFFILIATED
Position Details
**YOU MUST SUBMIT A COMPLETED APPLICATION BY 11:59PM ON THURSDAY, OCTOBER 31, 2024 TO BE CONSIDERED FOR THIS POSITION. **
NOTE: This position is eligible for a flexible work schedule upon approval by the Director as follows: a 9-80 flexible work schedule with an extra day off every other week or Monday through Friday.
The City of Auburn's Public Works Department is seeking a Office Assistant for our engineering division This is a great entry level position to the Public Works Department. The position includes providing support for a variety of internal and external customers involving all aspects of the City's public works responsibilities including our transportation system, water, sewer and storm drainage systems, and the City's Municipal Airport.
This position performs semi-routine, clerical work with an emphasis on customer service, word processing, spreadsheets, data input, filing, and recordkeeping. Multitasking is constant daily.
A successful candidate will be...

• Well organized
• Able to multi-task
• Willing to learn about all aspects of the department
• Provides exceptional customer service
• Communicating effectively when addressing concerns from the public

The Public Works Department is a very team oriented department and due to the diverse responsibilities we have, there is never a dull moment. The team is friendly and provides support for each other to insure that our customers receive good quality customer service.
Primary Duties
In this job you will...

• Serves as the initial point of contact, and provides customer service , by assisting the public at the front counter and over the telephone answering inquiries, entering requests for service in the City's request management system, and/or referring them to the appropriate staff person; may provide phone and counter support as needed for other service areas of the department to include Maintenance & Operations and Airport.
• Their organizational skills, ability to schedule and organize meetings and events , ability to learn the technical aspects of the position and to learn about the department to be able to address customer concerns effectively.
• Prepares written communications in the form of correspondence, reports, forms, fliers, and manuals; enters and retrieves data; creates presentations, brochures, graphics, and/or marketing materials, as assigned. Maintains and updates standardized forms electronically.
• Provides clerical support for all correspondence for the Division including proofing and formatting of the documents and maintains the reading file and archiving of these records.
• Receives, date stamps, and distributes mail to the appropriate Engineering employees; processes outgoing mail including, but not limited to, certified mail, mail to be delivered overnight or by courier, and UPS.
• Sets up hard files as needed in Central Files for the Department. F iles and retrieves documents from the Departments records and City archives. Assists with archiving of departmental records from Engineering for conveyance to the City Clerk.
• Assists with the production of Engineering publications , such as the City's Engineering Design and Construction Standards. This work includes, but is not limited to, formatting, revision tracking, uploading to the website, web document formatting, maintaining an interested parties list and distributing to interested parties upon issuance.

While these duties will be the primary focus of this job, ple ase CLICK HERE to view the full job description.
Minimum Qualifications
We are looking for candidates that have:

• Graduated from high school or equivalent

AND

• One year of related work experience required.
• Strong skills in Microsoft Word, Excel (including charts and graphs), PowerPoint, and Outlook is required.

We would love if you have...

• Skills using Microsoft Outlook, Access and Adobe Creative Suites.
• Experience in a government/municipal setting

Additional Information
Why choose the City of Auburn?

• Competitive salary with scheduled step increases on an annual basis
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year
• Front-loaded WA Paid Sick Leave with additional sick leave accruals each pay period
• 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• and more!

For more information about what benefits the City provides, please visit:
About the City of Auburn
The City of Auburn was incorporated in 1891, and has since bloomed into a perfect place to live, visit, explore, and play. With over 29.8 square miles of land, two rivers, and two counties, Auburn is home to about 90,000 residents, and thousands of businesses - ranging from manufacturing to retail.
COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Team Auburn values diverse perspectives and life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community.
The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.
To learn more about the Inclusive Auburn initiative, please visit: READY TO APPLY?
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement or .
Selection procedure:
The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening.
Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process.
Communication from the City of Auburn:
We primarily communicate via email during the recruitment process. Emails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
Contact information:
If you have any questions, please contact Chardae Gillespie, HR Coordinator, by email at cgillespie, by phone at 253-285-7910.
Please visit our Employee Benefits webpage for details:
01
Thank you for your interest in joining Team Auburn!Hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening. Please make sure to submit a complete, detailed, and updated job application. When applying for this position, you must thoroughly complete the education and work experience sections of your application, and provide a thorough response to each of the supplemental questions. Failure to do so may result in elimination from further consideration.Have you read and understood the information listed above?

• Yes
• No

02
Do you have your High School Diploma or equivalent?

• Yes
• No

03
How many years of experience do you have as an office assistant, administrative assistant, or have worked in a clerical environment?

• Less than 1 year
• 1 - 3 years
• 4 - 6 years
• More than years

04
What is your level of proficiency in using Microsoft Office (examples include Microsoft Word, Excel (including charts and graphs), PowerPoint, and Outlook.

• Expert level
• Advanced level
• Basic level
• I do not have any of this experience

05
Do you have experience working in a government/municipal setting?

• Yes
• No

06
If you have answered yes to the above question, what are the number of years you have worked in this setting?

• Less than 1 year
• 1 - 3 years
• 3 - 5 years
• More than 5 years

07
Please select the program in which you are familiar and have skills in.

• SharePoint
• Bluebeam
• Laserfiche
• Web Management Software
• Other/None

08
If you answered NONE or OTHER to the above question, please list the and describe the program you are familiar with.If your are not familiar with any programs, please type N/A.
09
Please describe your level of knowledge and how you used the programs above. If you do not have knowledge of the above programs please type N/A
Required Question