Administrative Specialist

Administrative Specialist

Los Angeles, 510 West Sixth Street, Los Angeles, California, United States of America
Req #374
Wednesday, September 25, 2024
At Henderson, we're about more than just buildings
We're about the people, experiences, and potential found inside. We're a company of problem-solvers and innovators known for our technical excellence and ability to come up with out-of-the-box solutions. We love the process of bringing buildings to life. And we're changing the industry by integrating the building design and construction process.
As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world-class facilities.
It's What We Do
We provide total building system design services across multiple high-growth markets for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, & venue.
It's How We're Different
We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We've always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential - both as professionals and individuals. Together, we dream up innovative solutions for industry-wide problems, design spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here: what will you be doing all day? You would join us in our Los Angeles Office as an Administrative Specialist working on things like...

• Coordinating project specifications and construction administration transactions (RFI/Submittals).
• Documenting meeting minutes, narratives, and reports.
• Setting-up job numbers, phases, and folders.
• Coordinating scope, due dates, deliverables, and billing phases/Ships deliverables to clients.
• Providing administrative support for a team which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc.
• Review and answers correspondence.
• Conduct research prepares statistical reports and spreadsheets and prepares presentations.
• Performs additional office support activities and support the national office if working in a national office.
• Organize and promotes team events.
• Manage and records team budgets and expenditures.
• Act as team liaison to other members of management.
• Provide assistance to Team Leaders as needed.

We'd love for you to apply for this position if you have the following...

• At least 1-3 years relevant administrative experience working in an office environment.
• Previous industry experience strongly preferred.
• Ability to work with co-workers/teammates, verbalize your needs and keep your department organized.
• Strong desire to help keep your Team on track, organized and successful.
• Heavily proficient in Microsoft Office Suite; Word, Excel and Outlook is REQUIRED.
• Has experience using Construction Project Management Software such as Procore and ClickUp.
• Excellent verbal and written communication skills.
• Ability to multi-task and show resiliency in the face of difficulties.
• Problem-solving skills/Time management skills/Ability to work independently and with a team.
• Must be detail-oriented and demonstrate accuracy and thoroughness.
• Can manage tight deadlines in a fast-paced environment.
• Must display professionalism, initiative, and leadership abilities.

Let's Talk Perks
We take care of our people. As a Henderson employee, you'll enjoy some pretty awesome perks. Trust us, your friends will all have work envy.
Culture
Flexible Work Hours (Because we all need to balance work and life.)
Casual Dress Code (Be yourself, please.)
Paid Volunteer Time (We literally pay you to volunteer.)
Paid Parental Leave (Because we know both parents deserve to be there for a new baby.)
Health and Wellness Initiatives (Get Fit and Stay Fit.)
Receptive and Forward-Thinking Leadership (Our doors are always open.)
Clear Career Path Options (We want you to excel.)
Benefits
Industry-leading 401K match and profit sharing (When the company succeeds, we all share in that success.)
Employee Stock Ownership Plan (Yes, our employees are the owners.)
Paid Training for Professional Development (We'll pay for the time you take getting better at what you do.)
Performance Bonuses (When you do well, we reward you for your work.)
Comprehensive and Extensive Insurance (We've got you covered.)
Paid Term Life and Disability (We've got your family covered, too.)
Health Savings Account & Flexible Spending Accounts (We'll help you take advantage of tax savings.)
Paid Time Off and Sick Time off (Take a break. You deserve it!)
Financial Wellness & Coaching Program (Financial security makes you a happier team member.)
More information can be found here -
Henderson Engineers, Inc. and Henderson Building Solutions are EEO Employers/Vet/Disabled and participate in the E-Verify program.
Applicants for positions with Henderson Engineers/Henderson Building Solutions must be legally authorized to work in the United States, and verification of eligibility will be required at the time of commencement of employment.
All offers will be contingent upon completion of the hiring process including verifications and background checks as required for employment.
To all recruitment agencies: Henderson does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Henderson without a prior written search agreement will be considered unsolicited and the property of Henderson. Please, no phone calls or emails.

Individual salaries may be higher or lower than the stated range depending on factors unrelated to the applicant's race, color, religion, gender, sexual orientation, gender identity, national origin, ethnicity, age, or disability. Salary can vary from this range based on geographic cost of labor statistical differentials.

Los Angeles Salary Range: $21.43 - $32.29

NOTICE TO CANDIDATES: RECRUITMENT FRAUD ALERT
Henderson representatives conduct all email communications exclusively through a company email address that ends with @hendersonengineers.com, @hendersonbuilding.com. We extend offers of employment only after a comprehensive interview process and will never ask you for a payment of any sort nor offer one for any reason. Henderson will not ask any applicant to purchase equipment, nor offer to reimburse any applicant for expenses incurred prior to employment. We will not request personal information until a legitimate offer of employment has been extended. If you suspect a recruitment attempt is fraudulent, you should cease communications. All legitimate job opportunities are posted on our company website's careers page.
Other details

• Job Family
  Administration
  
• Pay Type
  Hourly
  

Apply Now

• Los Angeles, 510 West Sixth Street, Los Angeles, California, United States of America

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