Acquisition Analyst – Document Image Coordinator I
Full time; Non-Exempt; 37.5 hours/week; Overtime as required.
Location; Lake Zurich, IL, US
Department: T&C-Bulk/Service Release
Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide.
General Description:
Provides clerical support to the organization and assigned department(s).
Essential Functions and Duties:
- Request and track all media and/or images.
- Audit media and/or images for content.
- Communicate with transfer team and client audit results of media and/or images.
- Complete a loan level review to ensure all required images were received.
- Use the “Map and Rename” tool to convert the images to the appropriate loan number.
- Convert images into internal web-based imaging system.
- Coordinate with transfer team and client to ensure any trailing images have been received, audited, and converted.
- Attend daily meetings for assigned transfers.
- Prepare and run daily scripts in MSP to generate letters.
- Prepare daily audit of letters generated.
- Print applicable forms and sort appropriate documents per client.
- Review and identify specific loan documents.
- Pull required documents from loan files.
- Organize and process multiple projects simultaneously.
- Close and open appropriate document tasks.
- Report any document issues to management.
Successfully complete annual regulatory compliance training.
Additional duties as assigned.
Required Qualifications:
1 Year general office and / or college experience using Microsoft Excel, Word, and Outlook
Knowledge of loan documents
Strong organization and time management skills
Strong written and verbal communication skills
Preferred/Other Qualifications:
Clerical experience in mortgage servicing, banking, or legal environment
Physical Demands and Work Environment:
The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations.
The employee must be able to remain in a stationary position and or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time.
The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machine, computer printer and phones. The noise level, if working on-site, is usually moderate and typical of an office environment.
In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.