Administrative Specialist Fleet

Are you ready to take your career to the next level? Wolter, a leader in the material handling equipment industry, is looking for a dynamic Administrative Specialist t to support our Fleet Service Group (FSG) in Brookfield, WI! If you're passionate about providing exceptional service, thrive in a fast-paced environment, and love learning new things, this is the opportunity for you!
As an Administrative Specialist for our Fleet Service Group, you'll be an integral part of our team, ensuring seamless information flow between sales, service, and our valued customers. Join us and be part of a company that values your contributions and offers endless opportunities for development.
Why Wolter?
At Wolter, we believe in supporting our employees and providing a workplace where they can thrive. Here's what you can expect when you join our team:

• Competitive Compensation : Enjoy a salary that reflects your skills and dedication.
• Career Advancement Opportunities : Clear pathways for career progression are available, fostering a culture of growth.
• Continuous Learning: Regular access to training and development opportunities to stay ahead of industry trends, complemented by tuition reimbursement to support your educational pursuits.
• Supportive Work Environment: Join a team that prioritizes collaboration, open communication, and support.

An Administrative Specialist will be responsible for the following:

• TMR (Total Maintenance & Repair)
  • Assist TMR Administrator with maintaining TMR ledgers and monthly reports for all Wolter Inc branches.
  • Prepare TMR Contracts and distribute to account managers with follow-up for signatures
  • Assist in entering new TMR Contract information in Quipware Business System
  • Monthly TMR billing
  • Follow-up with internal staff on outstanding hour meter readings on equipment
  • Cross-training to support to all divisions of the FLM Group
• Leasing
  • Quoting Lease Rates to Sales support staff for customer quotes
  • Source Lease financing, request documentation and ensure accuracy
  • Receive and handle inbound Lease questions from Customer and Account Managers
  • Maintain Lease files and ledgers for tracing and monthly report purposes
  • Manage timely notification of expired leases
  • Analyze and determine Fair Market Value of equipment at end of lease and collaborate with Account Manager on best options for customer
  • Maintain leasing, fleet and TMR files
• Fleet
  • Assist Fleet Analysist to establish monthly Lease Rate sheets and Monthly Fleet reporting
  • Assist Fleet Operations Manager in preparation of Fleet presentations. This may include some travel to Wolter Inc. in-state and out of state branches

Essential skills and experience:

• Ability to organize and manage multiple priorities. Attention to detail is critical to provide accurate reporting
• Excellent telephone and customer service techniques.
• Professional demeanor.
• Advanced knowledge of Excel, including Pivot Tables, and formulas with knowledge of Power BI a plus
• Enjoys math and analytics
• Commitment to company vision and mission.

Comprehensive Benefits Package:

• Health Insurance: Access top-notch medical, dental, and vision insurance plans for you and your family.
• Pet Insurance : Enjoy peace of mind with our pet insurance coverage, ensuring the well-being of your beloved pets.
• Life Insurance : Secure your future and your loved ones with our robust life insurance coverage.
• Paid Time Off (PTO) : Achieve a healthy work-life balance with our generous PTO policy. We value work-life balance and offer 8 paid holidays to ensure our employees have time to relax and recharge.
• 401(k) Retirement Savings Plan: Plan for a secure future with our 401(k) retirement savings plan.

Our mission is to move, store, and power the world more efficiently. You're part of a team that is connected like family and committed to making an impact.
We are an Affirmative Action/Equal Opportunity Employer and will give all qualified applicants consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. All job offers are contingent upon satisfactory drug screen and driving record results.
Learn more about us at
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