Corporate Receptionist

Reception

• Serve as the primary point of contact for employees, visitors, and vendors.
• Create a welcoming environment for all office guests.
• Greet, direct, and sign in visitors.
• Build strong relationships with office employees and leadership.
• Communicate office updates proactively to employees.
• Maintain the visitor log for both internal and external guests.
• Manage incoming and outgoing mail and packages.

Security & Health and Safety

• Collaborate with the Site Manager and the Physical Security and Health and Safety teams to maintain site safety and security.
• Report and assist with security and safety issues, inspections, and training.
• Manage inventory, distribution, and tracking of temporary access badges.
• Create and manage access badges for new employees, maintaining accurate logs.
• Conduct periodic badge audits.
• Coordinate with building management to update employee building access lists.
• Assist in emergency drills and overall office safety.

Administration

• Report to the Bellevue Workplace Site Manager.
• Assist with office supply inventory and ordering.
• Help ensure employees remain productive and satisfied in the office.
• Manage all mailroom operations for incoming and outgoing items.
• Support Dayporter with cleaning, stocking, and maintaining office F&B programs.
• Direct employees to internal resources and tools.
• Assist with event setups and conference room bookings.
• Prepare conference rooms for in-person and virtual meetings.
• Provide support for Workplace projects, as capacity allows.
• Assist on-site vendors with access and support.
• Maintain the organization and appearance of the lobby and office.
• Complete research projects and miscellaneous tasks as assigned.

Skills:

• Proficient in Mac OS X and G Suite.
• Experience in hospitality, customer service, or employee experience is preferred.
• Strong attention to detail, with excellent organizational and time management skills.
• Ability to multitask and adapt in a fast-paced environment.
• High level of professionalism and a strong customer focus.
• Positive attitude and strong social skills.
• Excellent problem-solving abilities.
• CPR, AED, and First Aid certification nice to have, but training provided if needed.