Office Operations Manager

Xcellbio is a venture-backed immuno-oncology focused biotechnology company based in San Francisco, CA. Backed by industry-leading venture capital groups, our mission is to enhance the performance and safety of cell and gene therapies through the design and development of innovative technology platforms. Our commercial instruments and AI-driven software enable researchers and clinicians to discover novel insights into immune and tumor biology. Our product development team is working to translate these insights towards translational medicine, through the development of novel cell therapy manufacturing technologies. We are focused specifically on cell therapy processing unit operations related to cell maintenance and expansion, leveraging our unique IP positioning and experience to improve therapeutic potency and persistence during manufacturing processes. Our fun, well-capitalized, and mission-driven team is expanding several-fold in the near-term – now is a great time to join!

Brief Description of Position:

We are looking for a dynamic, fun, and organized individual early in their career to join our Series B-funded high-growth startup as the Office Operations Manager. This individual will report directly to the Senior Accountant with a dotted line to the CEO and will be an integral part of the team and our culture. This in-office role is a key hire that will be instrumental in ensuring the success of the team and business objectives. The successful candidate will manage our office space and the day-to-day operations of the organization. It is the perfect position for a proactive, positive individual, a ‘doer’ who’s ready to pitch in alongside the founders to position the organization for scale. We’re seeking someone who’s smart, is interested in establishing or improving processes, and is excited to join a growing and passionate team.

Key Responsibilities:

1. Oversee organizational operations including office management, shipping, purchasing, mail, and lab HSE
2. Coordinate office activities: point on guest arrivals, coordinate lunches, happy hours, team events
3. Support employee onboarding process and systems setup, seating arrangements, and workspace setup
4. Support HR-related needs: parking, team swag, working with HR consultant to organize review cycles
5. Coordinate administrative support: Works with/manages in-house and/or virtual administrative assistants
6. Manage purchasing (via 3rd party service/software) to ensure orders are processed regularly
7. Social Media: Responsible for coordinating and supporting CEO with social media posts (i.e., LinkedIn)
8. Salesforce.com engagement: Supports in-house product ops team for generating reports and dashboards

Education, Experience, and Skill Requirements:

1. Early career or recent graduate with 1-5 years office management experience required (relevant education will be weighted more heavily with less professional experience)
2. Associate’s or Bachelor’s degree, business operations-oriented degree or coursework preferred
3. Some social media experience preferred (i.e., coursework, professional use)
4. Some Salesforce experience preferred (report generation, account updates)
5. This is a great career launching pad for a smart, motivated individual to work directly with the CEO, build skill sets across a range of functional expertise, and have all the fun and upside of working at a high growth startup!

Other Desirable Characteristics and Attributes:

1. Positive, dynamic, engaging individual with strong sense of ownership and team culture
2. Highly motivated self-starter, proactive, a doer, can prioritize and take ownership of tasks and meet deadlines
3. Able to multi-task and be flexible in a fast-paced startup environment, strong follow through, attention to detail

Please note if you are legally authorized to work in the United States in your application.