Executive Assistant to CMO at Unicorn SaaS Company

Unicorn SaaS organization is looking for a top-notch Executive Assistant to support their Chief Marketing Officer. This is a great opportunity to join a well-known company with an inspiring leadership team. As a strategic right hand to the CMO, you’ll be the gatekeeper of a busy inbox and calendar to align priorities, book travel arrangements, assist with offsite planning, and manage the Executive’s day-to-day. Someone who can independently manage projects, maintains a pulse on the team, and possesses a proactive and positive attitude. This is a hybrid role, 3 days in-office based in San Francisco. 140-160K+ DOE + equity, amazing health benefits, 401k with matching, unlimited PTO, and other great perks!

Responsibilities

1. Manage the Chief Marketing Officer's complex and busy calendar. Acting as a gatekeeper, proactively optimizing the calendar to ensure time is leveraged and spent effectively and efficiently.
2. Manage busy email inboxes and assist with writing communications on their behalf.
3. Provide meeting support to the Executive. Assist with prep, taking notes, writing action items, and noting follow-up items.
4. Coordinate and manage travel and transportation arrangements. Provide detailed itineraries for seamless travel.
5. Provide support to the CMO's org to ensure their teams are running efficiently.
6. Assist with planning team offsites and events.
7. Facilitate communication between appropriate stakeholders at all different levels.
8. Anticipate the needs of the CMO. Plan ahead and be resourceful.
9. Prioritize and resolve conflicting needs with little to no guidance.
10. Assist with some light personal coordination requests on behalf of the Executive.

Qualifications:

1. 5+ years of experience as an Executive Assistant supporting a C-level in a fast-paced environment. Huge plus if you have supported a Marketing leader!
2. Proficient in handling highly sensitive and confidential information with discretion and professionalism.
3. Strong communication skills - both verbal and written.
4. Great attention to detail and organizational skills.
5. Proactive, flexible, and able to take initiative as needed.
6. Ability to switch gears and adapt to changes as priorities pivot. Work well under pressure in a fast-paced environment.
7. Tech-savvy and able to learn new tools quickly.