Contract Compliance Specialist

General Overview

Innovation is a 140 person Mass General Brigham business development unit responsible for the worldwide commercial application of the breakthroughs and unique capabilities of MGB's 82,000 employees and Harvard faculty. It drives revenue generation and patient benefit through industry collaborations, investing, company creation, licensing, and innovation management for MGB's Harvard Medical School appointed faculty and hospitals including its core Harvard affiliates -- Brigham and Women's Hospital, Massachusetts General Hospital, Massachusetts Eye and Ear and McLean Hospital.

The Contract Compliance Specialist will be responsible for ongoing data management of agreements throughout all phases. This position will support effective records management, improve overall data integrity, and increase revenue through a comprehensive review and understanding of MGB licenses.

Key responsibilities include understanding the structure of contracts, translating them into system records, developing tracking/reporting mechanisms for contract milestones and proactively monitoring paths to commercialization.

Principal Duties and Responsibilities

1. Manage agreement lifecycle from initial setup through closeout with thorough understanding of agreement types, necessary data collection and ensuring integrity of records.
2. Perform initial agreement set up including agreement details and related attachments.
3. Perform steps to execute an agreement including agreement details, links, data validation, and related attachments.
4. Perform steps to terminate and/or expire an agreement including updates to agreement status, terms, receivables, and invoicing.
5. Search and retrieve agreement files from archives.
6. Decipher and translate contract language to actionable items entered into the innovation system.
7. Develop milestone grids for each agreement for ongoing tracking, monitoring, and updating.
8. Communicate effectively with internal and external stakeholders.
9. Address all support tickets as assigned in a timely and effective manner.
10. Contact management; add and update person and organization record as needed.
11. Track agreement milestones and licensee commitments throughout the life of the agreement.
12. Ensure compliance with diligence reporting across all agreements.
13. Drive revenue through the effective tracking and monitoring of milestone achievements.
14. Contribute to continuous process improvement; facilitate improvements to inter-office operations and service to the MGB community.
15. Stay knowledgeable and current on key metrics that require analysis, tracking, and trending.
16. Maintain knowledge of the systems to support the activities required by this role.

Qualifications

1. Bachelor's degree required.
2. 3-5 years of relevant work experience, experience supporting license and royalty audits strongly preferred.
3. Strong understanding of contracts and their key components.
4. Highly organized, develops processes to improve revenue cycle.
5. Experience in intellectual property, licensing, and other industry academic transactions.
6. Ability to work collaboratively across teams.
7. Proficient in MS Office, advanced skills with MS Excel.
8. Strong verbal and written communication skills.

Skills, Abilities and Competencies

1. Ability to understand Innovation agreements and their sections (including key milestones).
2. Audit capabilities of existing licenses.
3. Resourceful at collecting information on licenses.
4. Interface with external parties to answer questions and resolve issues.

EEO Statement

Mass General Brigham is an Equal Opportunity Employer. By embracing diverse skills, perspectives, and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Primary Location : MA-Boston-MGB Remote See Posting for Details

Work Locations : MGB Remote See Posting for Details, 399 Revolution Drive, Somerville 02145

Job : IT Project Management

Organization : Mass General Brigham

Schedule : Full-time

Standard Hours : 40

Shift : Day Job

Employee Status : Regular

Recruiting Department : MGB Innovation

Job Posting : Oct 1, 2024