Job Title: Purchasing Assistant
Job Location: King of Prussia, PA, 19406
Pay Rate: 27.00 USD per hour on W2
Shift Timing: Monday to Friday, First Shift
Position Summary:
This position reports to the Procurement Manager, Process and System Support. Responsible to coordinate day to day procurement activities for a major team, ensuring the efficient, accurate, and compliant acquisition of materials within the policies and guidelines established by management.
Essential Duties & Responsibilities with % Breakdown:
Identify the major activities or responsibilities of the job (usually 4 to 6). Using a short phrase name or list each activity; estimate the percentage of time spent on each one. Then describe each activity in detail, and how it is done. Use increments of 10% and higher.
Systems and Contracts:
o Execute the creation and maintenance of SAP Outline Agreements Maintain to support plants covered under the special project.
o Maintain high level of accuracy while creating and verifying material pricing information to ensure variable margins are not compromised.
o Manage the integrity of company purchases through verification and maintenance of all required purchasing documents; {contracts, vendor set up, pricing, payment terms, etc.}
Accounting:
o Resolve all invoice exceptions. Work directly with suppliers to review/resolve invoice discrepancies for a portfolio of total spend of $1B.
o Ensure all credit notes and rebates are secured and posted.
o Identify suppliers that have repeated exceptions, root cause, and solve problems to reduce number of exceptions.
Processes:
o Maintain a high level of accuracy on all processes managed for audit purposes.
• Must be able to work independently and with a team
• Must be able to multi-task and prioritize needs of multiple individuals to ensure all needs are met
• Ability to support multiple individuals with different roles and management styles
• Strong interpersonal and communication skills
• Ability to influence without formal authority
• Advanced problem-solving skills and data analysis
• Must be detail oriented
• Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents