Event Manager

Company: Innovate Marketing Group

Location: Pasadena

Closing Date: 20/10/2024

Hours: Full Time

Type: Permanent

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Job Requirements / Description

EVENT MANAGER

About Us:

We are an award-winning corporate event agency based in Pasadena, California, dedicated to creating immersive experiences that connect brands with people. We serve a diverse range of industries turning visions into reality with our comprehensive event services. From influencer events, community engagement events, galas, brand activations and conferences, we excel at designing and executing events that leave a lasting impact.

We are a women-owned agency focused on inclusivity. We know that we can only excel with a diverse set of perspectives and backgrounds.

Our Core Values Are:

Growth: We must each learn and grow. We are humble and open to new ideas as our world is constantly growing.
Wow Service: We are committed to great operations. Being accountable, trusted advisor, and results-oriented.
Proactive: We are proactive in taking the initiative to go above and beyond our job responsibilities. We are self-motivated and seek opportunities to make a positive impact.
Innovation: We are committed to a culture of innovation, forward-thinking, and adaptability, which contributes to long-term success and growth.
Fun + Engagement: We create a positive work environment that fosters client satisfaction, engagement, creativity, and productivity.
Community: We give our time and resources to support each other and our communities.

We’re Award Winning

• 2024 Inc 5000

• 2024 Event Marketer Ex Award Finalist

• 2023 Inc 500

• 2023 LA Times Best Places to Work #8

• 2023 Event Marketer Top 100 It Agency

• 2022 Wells Fargo Community Impact Award

• 2021 Bizbash 500

• 2020 Bizbash 500

Job Description:

Do you like working with organizations that make a difference? We do! Our agency creates and implements amazing event experiences that help change lives for the better.

Are you someone who goes the distance and is results-oriented? We are seeking a dynamic, passionate, solution-oriented event professional who loves event planning, management, and design. If you are an experienced event producer, proud of what you do, and have plenty of examples of work that demonstrate project depth, complexity, and successful outcomes. You’re skilled, smart, and creative -- from creative event strategies, solving problems, anticipating needs, sourcing and managing Clients & vendors, hiring and supervising labor, to creating and managing budgets -- you have done it all. You aren’t phased by going to Plan B, managing a crisis, or putting in extra hours to handle the unexpected or meet a deadline. You remain flexible in an ever-changing environment. You have created and managed budgets and event schedules, and you’re adept at managing teams and various deliverables. You exercise sound judgment, whether it’s drawing conclusions or prioritizing tasks, and you’re known to make good decisions. You’re passionate about your work and you’re ready to join an industry leader to continue advancing your career and honing your skill set.

Our culture: Diverse, strong culture, positive attitude, community-oriented, work smart, excellence is a habit, and like to have fun.

As a successful candidate, you are able to juggle multiple projects simultaneously and have experience supporting a high-functioning team. You enjoy taking clients’ visions and ideas and turning them into reality. You love event management and when you travel, you even have your travel plans on an Excel sheet (and yes, they are color coded). You are able to work under tight deadlines to produce materials based on project timelines without sacrificing quality.

Responsibilities:

Manage accounts and lead corporate clients. MUST HAVE live and virtual event experience with full planning of conferences, galas, corporate events, nonprofit events, holiday parties, experiential marketing, and grand opening/launch events.
Direct, supervise, and coordinate multiple production of events
Work closely with clients and internal team - Create, design, and coordinate comprehensive production budgets and schedules for each client
Coordinate, source and secure, contract and manage all aspects of event production leading up to the event and event load-in / load-out - Define, track, manage and prioritize events team
Oversee multiple projects simultaneously, assign and manage task ownership - Implement ways to provide continuous improvement in production process
Create and lead marketing and promotional ideas to generate additional client leads and sales
Negotiate with vendors for necessary event related details and costs
Generate event reports and perform event related follow- up duties
Generate New Business
Develop new campaigns to generate sales and leads for new events
Come up with strategic plan to market to the corporate companies
continue to foster relationship with existing vendors and establish new ones for cross referrals and promotions
Plan and coordinate local (70%) and national events (30%)
Able to plan and lead a variety of events (holiday party, conference, galas, sponsorship activation, influencer events, branding events, marketing events, etc.) from conception, design to completion

Ideal Candidate Qualities:

Highly Organized: You have a natural talent for organization and excel at keeping everything in its place. You thrive on making sure everything runs smoothly.
Detail-Oriented: Your attention to detail is exceptional. You spot potential issues before they become problems and ensure that all tasks are completed accurately and efficiently.
Proactive Problem Solver: You don’t wait for problems to arise; you anticipate them and take action to prevent them. When issues do occur, you document the solutions and create processes to ensure they don’t happen again.
Excellent Communicator: You’re skilled in both written and verbal communication. You know how to convey information clearly and effectively, whether you’re drafting an email, leading a meeting, or having a one-on-one conversation.
Time Management Expert: You know how to prioritize tasks and manage your time effectively.
Strong Leadership Skills: Even if you don’t always think of yourself as a leader, others look to you for guidance. Your colleagues trust your judgment and rely on your calm, level-headed approach to problem-solving.
Committed to Continuous Improvement: You’re always looking for ways to improve both yourself and the workplace. You’re open to feedback and eager to implement new strategies that enhance efficiency and productivity.
Tech-Savvy: You’re comfortable with technology and have experience using office management tools and software. You’re quick to learn new systems and are able to troubleshoot common tech issues that may arise.
Dependable and Trustworthy: You are the person others rely on to get the job done, no matter what. Your colleagues know that when you’re responsible for a task, it will be completed accurately and on time.
Team Player: You understand that success is a team effort and are always willing to lend a hand to help others succeed. You’re collaborative, supportive, and dedicated to creating a positive work environment.

Qualifications:

At least 5 years of PROFESSIONAL experience in planning and working directly with clients on events at least $150K and above. PREFERRED experience with the full planning of influencer events, conferences, galas, company retreats, holiday parties, DEI events, creator events, experiential marketing, and launch events.
Solid experience leading teams, “owning” projects, and managing multiple tasks/deliverables at once
Working knowledge of event design and event planning concepts
Budgeting and negotiation skills
Effective communicator and presenter
Ability to positively interact, influence and motivate client, internal team, client and vendors - Outstanding organization and project management skills
Ability to manage the big picture and small details
Ability to manage multiple projects simultaneously - Ability to maintain professional standards of excellence with each event produced
Strong “people” skills
Flexibility with hours (weekends, evenings) and comfort with travel (domestic)
Commitment to delivering the highest client service standards
Knowledge of Microsoft Office (Word, Powerpoint, Excel, etc).
Knowledge of software (Eventbrite, AllSeated, Monday.com, and Dropbox) a plus
Demonstrated consistent high energy level and flexibility, pleasant persona coupled with sound judgment; flexible, discreet, and ability to maintain confidential information; knowledge of correct protocol for specific situations
Bachelor’s degree preferred
Third-Party Agency Experience is preferred