Accounting Coordinator

Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.
UATX is looking for a hard-working, enthusiastic individual to take on the role of Accounting Coordinator. Join us for the chance to learn, grow, and contribute to a fast-paced and dynamic organization. We value drive and commitment as we work together to achieve success. Here is a glimpse of how you can contribute.
Responsible for full cycle accounts payable (AP) functions, including:

• Using Bill.com - ensuring invoices are accurate for correct Coding and approvals
• Maintain AP mailbox for incoming invoices and reimbursements for processing
• Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, payment/bank details, etc.
• Work closely with internal departments and external vendors to resolve and payment issues or discrepancies
• Review AP aging monthly, including following up to close any open AP.
• Updating, when necessary, vendor, merchant and/or vendor account information.
• Maintaining organized AP documentation and support records / files.
• Assist in training new employees in accounts payable processes and procedures.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Accurate processing of annual 1099s.
• Maintaining and updating the AP manual.

Responsible for credit card reconciliation via Ramp.com

• Review transactions for accurate coding and approvals
• Follow up with staff on outstanding tasks to complete transactions
• Reconcile transfer of data to accounting system
• Manage employee expense report processing and ensure compliance with company policies.

Additional responsibilities including, but not limited to:

• Assist with Student Billing process
• Prepare Bank deposits
• Assist the accounting departments with monthly close, as assigned and needed, including preparing journal entries, maintaining working scheduled and reconciling accounts.
• Participate in annual audits
• Other tasks as needed

Requirements & Skills

• Bachelor's degree in accounting, finance, or a related field is preferred but not essential
• Proficiency with Microsoft excel
• Knowledge of accounts payable, accounts receivable, and general ledger
• Excellent attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team

Physical Demands & Work Environment

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee is frequently required to sit for long periods at a computer, use hands to handle or feel, walk, reach with hands and arms, stoop, kneel, talk, and hear.
• The employee is occasionally required to stand and may lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision and the ability to adjust focus
• This position is based in an office setting Downtown Austin, TX. Parking is provided.
• Schedule: Monday to Friday (Hybrid schedule - 4 days in the office, 1 day work from home)

Benefits

• Competitive Salary
• Comprehensive Health, Vision, Dental, Life ADD, ST and LT disability insurance
• Company contribution in 403b retirement plan
• Generous PTO & Paid Holidays

EEO / AA STATEMENT OF NON-DISCRIMINATION
UATX does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.