APS Budget and Fiscal Policy Analyst - Hybrid

This position is open to current Colorado residents only.

The Division of Aging & Adult Services (AAS) is a Division within the Office of Adult, Aging, and Disability Services (OAADS). The Division exists to provide state leadership and supervision to all 64 county departments of social/human services in the administration of their Adult Protective Services (APS) programs and to 16 Area Agencies on Aging (AAA) in the administration of programs funded through the Older Americans Act (OAA) and State funding for Senior Services (SFSS). The Division consists of two management units that report to the Division Director:

1. The State Unit on Aging (SUA)
2. The APS Program

The APS program budget consists of multiple appropriation lines supporting administration of the state program unit, the APS data system, the CCU, and county allocated program administration funds. Funding sources include general funds, local cash funds; cash fund revenues from CAPS Checks, and federal grants including the Social Service Block Grant (SSBG) and Elder Justice Act (EJA) grant appropriations. The SUA program budget is comprised of multiple service lines and federal funding streams to support a variety of programs authorized by federal law and state statutes for older adults.

A hybrid work arrangement is available for this position.

This position functions as the budget and policy analyst for APS, supporting all relevant tasks needed for formulation, presentation, implementation, execution, and monitoring of fiscal matters for the APS program. The position analyzes budget and policy needs/resources in concert with long-term program plans and measures and recommends adjustments to program, office, and department leadership related to APS needs. This position is also responsible for interpreting appropriations, managing the purchasing and procurement issues applicable to the APS program, and determining leadership’s information needs in the budget arena for reporting and analysis.

While performing this duty, this position:

• Keeps current on fiscal and statutory policy and procedures related to budget monitoring, including federal and state statutes, Federal sub-regulatory guidance, state fiscal codes and other regulatory governance, and Department protocols;
• Develops collaborative relationships with Office & Department staff involved in budget preparation as well as with local fiscal personnel;
• Monitors appropriations and funding sources annually to include general funds, local funds, cash fund revenues, and federal and/or state grant funds supporting the program at the state and/or county level;
• Monitors and analyzes expenditures at the state and county level, identifies & researches variances through documentation review or communications/visits with local programs;
• Identifies, evaluates, and elevates compliance or fiduciary concerns;
• Works with program staff on program budget management, including identifying budget problems and developing solutions to potential issues, such as revenue shortfalls or over/under expenditures. The position is expected to work collaboratively with program financial staff in this effort;
• Prepares monthly, quarterly and other term reports or documents detailing budget status, trends, recommendations, goals, and/or variances, including federal program performance reports for grant funds, state reports for legislators and/or regular reporting, allocation forms and memos, and ad-hoc reports for leadership, the Policy Advisory Committee (PAC) and its Sub-PACs and/or task groups, or other Department or county requestors;
• Attends Division monthly fiscal meetings; reviews related reports and identifies errors or issues requiring follow-up. Responds to program accounting staff inquiries and works collaboratively with them to ensure all program responsibilities are met. Works closely with settlement accounting to support county APS program allocation monitoring, tracking, and technical assistance;
• Prepares and updates annual reconciliation of program appropriations to identify impacts to and operations within Long Bill appropriations, federal grants, and cash revenue sources;
• In coordination with program leadership, facilitates the APS formula allocation task group activities to support ongoing management and evaluation of county-allocated funding and provide accountability to the Financial SubPAC and PAC;
• Provides guidance, recommendations, and technical assistance to leadership, managers, and administrators on day-to-day management of resources and budget execution including reporting requirements needed for the program;
• Ensures that fiscal records are recorded correctly in Department systems (to include, but not limited to, CORE, CMS, eClearance, etc.);
• Manages the execution of the APS budget through oversight and/or completion of purchasing, procurement, and contracting responsibilities;
• Performs other duties as assigned.

Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: H8E3XX BUDGET AND POLICY ANALYST III

MINIMUM QUALIFICATIONS:

Experience Only: Seven (7) years of relevant experience in an occupation related to the work assigned to this position.

OR

Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years.

Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two (2) years of the required experience.

Preferred Qualifications:

• Experience managing funding and reporting for government programs at the state, county, and/or federal level.
• Experience managing federal grant funds and reporting requirements.
• Experience supporting human services organizations, especially Adult Protective Services, Aging Services, or other similarly structured programs.
• Excellent writing and oral presentation skills; experience communicating policy and fiscal information to executive or high-level leadership.
• Professional experience in accounting/finance, especially in supporting multi-million dollar budgets with diverse streams of funding.
• Understanding of federal and state fiscal rules, government procurement practices, and/or budget forecasting principles.
• Proven organizational and project management skills.
• Strong computer skills; ability to navigate technological systems efficiently.
• Ability to balance the needs and intent of Federal and State regulations and guidance with the needs of stakeholders.
• Data analysis and interpretation skills; ability to interpret information critically to make data-informed recommendations.
• Experience analyzing legislative and other policy issues to identify fiscal impacts.

Conditions of Employment:

• Standard background check and reference check required.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must (1) disclose that information on the application (2) provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position, (3) provide the employee number from the applicant’s prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgment of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

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The Assessment Process

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About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans.
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• Employee Wellness program
• Excellent work-life programs, such as flexible schedules, training and more
• Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to .

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAA Coordinator, Nancy Schmelzer, at or call 1-800-929-0791.

~THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER~

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