Administrative Specialist

Salary : $39,411.00 - $59,117.00 Annually
Location : AZ 85132, AZ
Job Type: Full-Time
Job Number: 202500245
Department: Community Development
Opening Date: 10/31/2024
Closing Date: 11/14/2024 11:59 PM Arizona
Description
Find Your Balance
Do you prioritize work/life balance? If your answer is "yes", we have great news for you!
Pinal County Does Too.
Pinal County prioritizes its employees wellbeing and respects work/life balance. Say goodbye to late night hours, being attached to your phone to respond to work emails, and f
Say hello to paid sabbaticals every five years, three weeks of paid vacation your first year, 13 paid sick days and 11 paid holidays annually.
While we're at it, we'd like to introduce you to our entire suite of benefit offerings, including a comprehensive wellbeing program, retirement plans with a lifetime guarantee and affordable insurance options. Check it out:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
  
• Paid Vacation And Sick Leave
  
  • 15 Vacation Days Accrued Annually Starting Day One
    
    • After Three (3) Years of Service 18 Vacation Days Accrued Annually
      
    • After Five (5) Years of Service 20 Vacation Days Accrued Annually

Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

13 Sick Leave Days Accrued Annually Starting Day One

Paid Sabbaticals Every Five (5) Years

• Two Week Sabbatical After Five Years of Continuous Service
  
• Three Week Sabbatical After Ten Years of Continuous Service
  
• Four Week Sabbatical After Fifteen Years of Continuous Service
  
• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

Comprehensive Wellness Program

• Quarterly Wellness Challenges
  
• Vision Exams and Optometry Events Onsite
  
• Vaccination Clinics
  
• Onsite Mammogram and Prostate Screening Events
  
• Skin Cancer Screening Events Onsite
  
• Biometrics and Health Screening Events Onsite
  
• Financial Health and Retirement Planning Events Onsite & Online
  
• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From

• Some Medical Plans with Zero Employee Premium Cost

Dental and Vision Plans

Tuition Reimbursement Program

Alternative Work Schedules

Telehealth

Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

Employee Assistance Program with Ongoing Training & Development Options

Civil Service Leave

VanPool Options

Short-Term Disability - Employer Paid

Basic Life Insurance - Employer Paid

Flexible Spending Accounts for Dependent Care and Medical Expenses

Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees.
Working at Pinal County is an investment in YOU.
Apply today and find out why Pinal County is more than just a job.
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Read more about the position and see if it is a good match for you:
JOB SUMMARY
Perform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director or Elected Official of technical, organizational and administrative duties under basic supervision.
Example of Duties
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, research, and providing informed and confidential technical assistance to customers and perform duties in accordance with County policy and procedures and within scope of authority.
• Use knowledge of County policies and state and federal regulations to assist work group with County administrative support functions, technical procedures, and program administration, explain rules, policies, and procedures, and work independently, and make appropriate decisions based on experience.
• Exercise initiative in performing technical assignments and resolving problems, develop and create technical and operational documents and reports, apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions, and refer matters requiring policy interpretation to supervisor for resolution.
• Manage special projects and programmatic assignments, covering a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department and create, review, edit, and process memoranda, technical documents, and other communications.
• Maintain department files and library, collect and compile statistical data, develop and create administrative, technical, and statistical reports, and update manual and computer records and tracking systems.
• Purchase and distribute supplies and equipment and manage inventory, work with vendors, verify deliveries and services, and resolve customer service and technical issues.
• Work on budgets, travel expenses, reimbursements, and/or financial reports, as assigned.
• Provide experienced customer service, information, and assistance to visitors, staff, and others having business with the County using knowledge of County policies and procedures and assist customers with requests, applications, government forms, and other documents.
• May supervise daily activities of clerical staff.
• Work on various assignments, special projects, special program activities, and coordinating activities for Managers and Directors.
• Review, research, and provide informed and confidential technical assistance to Managers, staff, and customers.
• Explain policies and procedures to staff and make appropriate decisions based on experience.
• Work independently and exercise initiative in performing technical assignments and resolving problems.
• Manage Directors, Deputy Directors and/or other calendars, scheduling of meetings and coordinating activities.
• Assist in various aspects of the recruitment process.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements
MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED equivalent.
• Four (4) years of progressive administrative, computer, and accounting experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Preferred Qualifications :

• Valid Arizona State Driver's License.
• Associate's Degree.
• Specific technical training and certification may be required for some incumbents.

Supplemental Information
Knowledge, Skills and Abilities:

• Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment.
• Knowledge of Federal and state laws and local ordinances covering specific areas of assignment.
• Knowledge of County administration policies, including accounting, budgeting, payroll, and personnel regulations.
• Knowledge of principles of record keeping, scheduling records retention, and confidential records management.
• Knowledge of specialized County and state agency technical forms, software applications, and network operating environments.
• Knowledge of customer service principles, protocols and methods.
• Knowledge of business computers and standard MS Office software applications.
• Skill in interpreting and explaining policies and procedures of assigned department.
• Skill in researching, compiling, and reviewing data for special projects, and preparing narrative and statistical reports.
• Ability to work independently and maintain composure and confidentiality.
• Ability to work effectively in a high-pressure, multi-tasking environment with changing priorities.
• Ability to understand and apply relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations.
• Ability to use initiative and independent judgment within established procedural guidelines.
• Ability to meet critical time deadlines.
• Ability to plan, organize and supervise staff, as assigned.
• Ability to perform duties in accordance with County policy and procedures, and within scope of authority.
• Ability to provide effective and quality customer service and deal tactfully and courteously with the public.
• Ability to follow verbal and written instructions and procedures.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with co-workers.

PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, feel, handle, reach, perform repetitive motion, hear, speak, stoop, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
NOTICE TO APPLICANTS:
We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.
The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.
Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
  
• Paid Vacation And Sick Leave
  • 15 Vacation Days Accrued Annually Starting Day One
    
    • After Three (3) Years of Service 18 Vacation Days Accrued Annually
      
    • After Five (5) Years of Service 20 Vacation Days Accrued Annually

Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish

13 Sick Leave Days Accrued Annually Starting Day One

Paid Sabbaticals Every Five (5) Years

• Two Week Sabbatical After Five Years of Continuous Service
  
• Three Week Sabbatical After Ten Years of Continuous Service
  
• Four Week Sabbatical After Fifteen Years of Continuous Service
  
• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service

Comprehensive Wellness Program

• Quarterly Wellness Challenges
  
• Vision Exams and Optometry Events Onsite
  
• Vaccination Clinics
  
• Onsite Mammogram and Prostate Screening Events
  
• Skin Cancer Screening Events Onsite
  
• Biometrics and Health Screening Events Onsite
  
• Financial Health and Retirement Planning Events Onsite & Online
  
• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi

Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!

Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From

• Some Medical Plans with Zero Employee Premium Cost

Dental and Vision Plans

Tuition Reimbursement Program

Alternative Work Schedules

Telehealth

Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education

Employee Assistance Program with Ongoing Training & Development Options

Civil Service Leave

VanPool Options

Short-Term Disability - Employer Paid

Basic Life Insurance - Employer Paid

Flexible Spending Accounts for Dependent Care and Medical Expenses

Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees (Above listed benefits are in effect as of January 7, 2024)