Human Resources Coordinator

About Ropes & Gray
Ropes & Gray is a preeminent, global law firm. The firm has been ranked in the top-three on The American Lawyer's prestigious "A-List" for seven years and is ranked #1 on Law.com International's "A-List" in the U.K. - rankings that honor the "Best of the Best" firms.
The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.
The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer.
Overview
Reporting to the Manager of Human Resources, the HR Coordinator will support the HR Business Partner and Talent Acquisition teams with a broad range of recruiting, project management, evaluation and analysis, communications and administrative tasks. These tasks may include, but are not limited to: new hire onboarding and orientation, off-boarding and exit interviews, business support recruiting and requisition management, maintenance of HR policies, employee relations case management/filing, professional development and training programming. The HR Coordinator will also assist with the choreography and circulation of a wide variety of day-to-day information and other requests from HR management.
Responsibilities
HUMAN RESOURCES

• Coordinate onboarding and off-boarding activities for new and departing employees. Responsibilities include: Assisting with new hire agendas, conducting the firm overview presentation, processing I9s, tracking new hire tasks and policy acknowledgements, conducting exit interviews, preparing termination materials;
• Coordinate with unemployment vendor regarding all business support inquiries and questionnaires;
• Assist with internal and external HR related inquiries and requests (i.e. time submissions, SCFs, access to firm systems and personnel folders);
• Assist with ad hoc HR projects, as assigned.

RECRUITING

• Provide full lifecycle recruiting support to assigned hiring managers. Recruiting responsibilities include: education around firm hiring best practices, job postings, identifying candidates via resume submissions and proactive outreach (LinkedIn), conducting phone screens and providing recommendations, preparing offers, initiating and monitoring background checks;
• Maintenance of the firm's agency database. Ensure agreements are valid and up-to-date. Track and update agreement information, as necessary;
• Project manage firm-sponsored recruiting events (i.e. job fairs and on-site career days).

ESSENTIAL CAPABILITIES:

• Must maintain strict confidentiality of all internal and personnel affairs;
• Able to prioritize and multitask for efficient and effective work production, including managing expectations of multiple stakeholders at all levels within, and outside, the HR team at one time;
• Sharp attention to detail and the ability to handle multiple tasks simultaneously;
• Able to interact effectively and professionally with all levels of firm personnel, including management;
• Courteous, professional, flexible and able to work independently;
• Able to follow through on assigned projects and activities;
• Must possess the ability to work independently, as well as on a team, in a fast-paced environment'
• Demonstrated exemplary service orientation;
• Able to show initiative, be proactive and to learn and adapt to new systems;
• Able to perform in a fast-paced environment and under stressful conditions in a thoughtful and courteous manner;
• Able to work effectively in a virtual environment with multiple office locations and personnel across the globe;
• Able to work effectively in a culturally and educationally diverse environment.

Qualifications

• Bachelor's degree and 1 to 3 years of hands-on work experience in a human resources position, preferably in a professional services environment. A minimum of 1 year of recruiting experience preferred;
• Strong verbal and written communication;
• Demonstrated ability to manage projects through full lifecycle while meeting deadlines, meeting stakeholder expectations and delivering innovative solutions;
• Ability to analyze information, assess issues and make clear and relevant recommendations;
• Ability to work independently, as well as in a close team environment;
• Proven ability to meet deadlines, listen, collaborate and influence others;
• Service-oriented approach: flexible, proactive management of expectations, unflappable in the face of change. Ability to think strategically and systemically (i.e., "connect the dots").
• Organization and project management experience, with ability to adapt to changing priorities and produce quality deliverables on time;
• Knowledge of Microsoft Office (Excel, Word, and PowerPoint); Experience with applicant tracking systems (Taleo) and SurveyMonkey is a plus.

Compensation and Total Rewards Package
Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below in alpha order and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.
Boston $62,500 - $91,000
New York $65,500 - $95,000
Working Conditions
This is a non-exempt position. Incumbent is expected to work the hours necessary to fulfill the responsibilities of the position, and may be required to work overtime, as needed. The above job description is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. Firm management reserves the right to amend and change responsibilities to meet business and organizational needs.