Location: Chicago, IL
Job Description:
- Supports the Senior Director in drafting budgets, providing analytical support for routine budget projects, and analyzing budget estimates and proposals.
- Provides critical support to ARD budget managers to help them meet team goals and objectives and ensure compliance with all relevant unit and University requirements.
- Reports on variances between the approved budget and actual performance.
- Makes recommendations and provides training for managers throughout the University budget cycle.
- Serves as a backup for the review and negotiation of ARD contracts of $25,000.
- Serves as backup for the University finance and budgeting system, Oracle cloud and Workday.
- Determines the financial resources required to implement programs and submits recommendations for budget allocations including cost saving initiatives.
- Manages and maintains departmental database system including generating annual reports and uploading monthly data.
- Designs and maintains spreadsheets and reports that aid the analysis of expenditures within the unit.
- Uploads monthly budget related data; assists with management of user accounts.
- Generates ad hoc financial reports and manages special projects as assigned.
- Works with respective department representatives to understand needs and assess contract suitability to meet those needs to ensure that they comply with University standards and guidelines.
- Seeks opportunities for professional development that will enhance job performance including attending webinars, seminars, building networks within the University and with colleagues at peer institutions.
- Reviews estimated expenditures. Develops expenditure projections and periodic budget variance reports. Prepares forecasts as well as analyses.
- Acts as a resource for team members, solves complex problems. Explains complex and sensitive information.
- Performs other related work as needed.
Preferred Qualifications
Education:
- Bachelor’s degree.
- Advanced degree.
Experience:
- Minimum two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales, or similar professional work experience.
- Minimum two years of project management experience.
- Minimum two years of experience developing and monitoring budgets.
- Strong commitment to customer service.
Technical Skills or Knowledge:
- Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite.
- Advanced Excel skills.
Preferred Competencies
- Manage confidential information with discretion and tact.
- Act with integrity, professionalism, and confidentiality.
- Work collegially and collaboratively in a team setting.
- Prioritize multiple projects and independently follow through with detail.
- Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
- Self-motivated and take initiative.
Working Conditions
- This position has a hybrid work schedule which includes weekly in-office presence.
- Standard office environment.
- Travel to campus and/or non-campus locations for University business.
- Work evenings and weekends as needed.
- This position is located in Hyde Park at 5235 South Harper Court.
Application Documents
- Resume/CV (required)
- Cover Letter, addressed to Hiring Committee (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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