Procurement Agent

Company Overview:
Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.
PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs - such as food, housing, employment, health insurance, and sexual health services - across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings.
New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens.
This is a grant-funded position ending March 31, 2027.
Position Summary:
Supports stakeholders in procuring services in compliance with policies and procedures. Performs all activities in support of the solicitation lifecycle including requirements and RFx development, solicitation distribution and collection, facilitation of proposal review and proposal scoring, and conditional awardee selection. Coordinates with third-party risk and relevant stakeholders to support the due diligence and contracting process. Maintains an appropriate understanding of PHS procurement-related policies, procedures and compliance requirements.
Specifically, the Procurement Agent will be responsible for:

• Managing the development of the RFx documents, scoring tool and identification of prospective applicants/organizations/proposers/vendors (in coordination with Agreement Owners).
• Setting up solicitations in the procurement system.
• Facilitating and managing the solicitation process including, as applicable, pre-proposal conferences, Q&A, and development of supplemental documents.
• Monitoring proposal submissions and manage timely closeout of the solicitation process.
• Performing administrative review of proposals and, when applicable, following-up with applicants/proposers for missing information.
• Facilitating the process for proposal review and awardee conditional selection based on the scope of activities applicable to each solicitation.
• Collecting and analyzing data to make recommendations for next steps.
• Performing reference checks and coordinating with third-party risk on due diligence activities.
• Collaborating with stakeholders for notification to awardee and non-awardees and supporting the Agreement Owners with the contract negotiation process.
• Performing other duties, as assigned.

Qualifications and Experience:

• College degree in business administration, procurement, or a related field preferred.
• Previous experience as a Procurement Agent or in a similar position.
• Proficiency in CRM and inventory management software programs.
• Ability to synthesize information and work independently.
• Salary - $65,000 - $65,000

Desired Skills:

• Excellent communication and negotiation skills.
• Strong organization and documentation skills.
• Strong research and analytical skills.

Benefits:
• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403(b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing trainings and continuous opportunities for professional growth and development.
At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don't have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.
We look forward to learning more about you!
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.
9 am to 5pm
35 hours per week
9 am to 5pm
35 hours per week