Department Administrator

To Apply for this Job Click Here
Our client, a higher education institution located on the Upper West Side, Manhattan, is seeking a Temporary Department Administrator to support their Counseling Services department. This position will start ASAP and last for 2months with flexibility to extend. This person will be in the office 5 days\/week. Hours are Monday-Friday, 9:00am to 5:00pm.
Responsibilities:

• Administrative:
  • Manage staff schedules, administrative staff's time-off requests, and work-study student assignments.
  • Oversee patient appointment scheduling and adjust staff schedules to meet service demands.
  • Manage the Electronic Medical Records (EMR) system, including account setup, troubleshooting, and ensuring smooth operations.
  • Coordinate outreach events with the Outreach Coordinator and assist with ordering supplies and promotional materials.
  • Oversee front desk operations, improving patient communication and flow in collaboration with administrative staff.
  • Coordinate Aetna insurance referrals for student mental health coverage.
  • Maintain professional credentialing records and ensure compliance with accreditation standards (AAAHC).
  • Assist in reviewing and revising office policies and procedures to ensure ongoing accreditation compliance.
  • Act as the first responder for student or parent concerns, consulting clinicians or the Clinical Director when needed.
  • Serve as a liaison to Human Resources.
  • Coordinate with campus offices such as the Deans, Residential Life, and Community Safety on relevant issues.
  • Oversee office supplies, facility maintenance, and work with Facilities on physical repairs.
  • Support the Director in emergency preparedness and outreach activities.
  • Liaise with the College's IT department to maintain staff computers and technical equipment.
  • Manage the Counseling Center's electronic health record system.
  • Oversee the implementation and maintenance of telehealth or hybrid service platforms as needed.
  • Financial:
    • Manage the operating budget
    • Handle financial tasks such as check requests, purchase orders, petty cash, and staff reimbursements.
    • Oversee student scholarship Wellness Funds, coordinate provider copays, maintain records, and producing utilization reports.
    • Assist the Clinical Director in preparing and reconciling the annual budget and create monthly and annual financial reports.
    • Manage departmental credit card purchases and vendor\/consultant documents.
      Qualifications:
      • Bachelor's degree required.
      • 3-5 years of office management experience, preferably in mental health or healthcare.
      • Experience managing budgets and financial records.
      • Knowledge of mental health legal and ethical guidelines, including confidentiality and record-keeping.
      • Strong communication and interpersonal skills, with the ability to manage staff, students, and parents in a high-pressure environment.
      • Proficiency in office software (e.g., word processing, spreadsheets, databases, internet tools).
      • Excellent organizational skills, with the ability to prioritize tasks and ensure smooth daily operations.
      • Ability to respond as a support to crisis situations.
        Compensation:
        • DOE up to $22\/hr
          A1392909NY-Temp_1727187158
          To Apply for this Job Click Here