Department: College of Science
Classification: Financial Svcs Specialist 1
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 04
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The College of Science Finance team serves the financial needs for the college, including providing excellent customer service to departments, stakeholders, and other colleges within the University. The overall department is responsible for planning and executing the college’s finance-related initiatives and processes, including financial management, budgeting, forecasting, and financial controls.
About the Position:
The Finance Analyst plays a critical role in mitigating risk and ensuring compliance with university, state, and federal laws and regulations. This includes budget availability, accurate financial reporting, and forecasting of data and revenue/expenditures related to department/centers, faculty, and students within the assigned COS units and programs. The position collaborates with the Research and Finance team to manage complex financial activities, improves financial operations, and generates timely financial reports.
Responsibilities:
Financial Reconciliation and Financial Reporting
- Reviews and reconciles assigned funds and budgets, making adjustments as necessary;
- Projects and forecasts future departmental expenditures and revenue on a monthly basis;
- Manages budget, reporting, and reporting timelines for assigned departments;
- Communicates regularly with department heads regarding budget and expense adjustments;
- Completes financial reports for departmental heads and COS leadership as required;
- Monitors university compliance and regulations regarding reporting;
- Coordinates and submits requests for carryforward, budgeting requests, and changes in scopes;
- Closeouts all funded projects consistent with university processes;
- Follows defined business practices related to financial functions;
- Manages the college’s operational reports and provides communication across the college;
- Interprets allowable costs and identifies specific financial issues.
Financial Operations
Works with senior management on the following tasks:
- Follows processes related to the finance function;
- Performs all financial activities for the unit, assisting faculty/chairs in financial, regulatory, and reporting aspects;
- Completes necessary JVs, reviews and approves purchases, and supports labor-effort distributions;
- Partners with colleagues on operational and finance-related projects.
Financial Process Management and Improvement
- Defines account establishment parameters, including reporting requirements;
- Sets up new orgs or activities in the financial system;
- Distributes financial information to department heads and relevant staff;
- Coordinates with individuals to adjust payroll for budgeted positions;
- Meets with stakeholders to identify procedural needs;
- Researches and analyzes current university and COS procedures for improvement;
- Updates and communicates college-wide guidance as necessary;
- Ensures existing procedures align with university policy;
- Seeks efficiency in day-to-day work and recommends process improvements.
Other Related Duties as Assigned
Required Qualifications:
- High school diploma or equivalent;
- Experience in a business setting with intermediate Excel skills;
- Prior experience with databases;
- Knowledge of fiscal and budgetary processes;
- Knowledge of Microsoft Office, especially Excel;
- Ability to research, analyze, and evaluate data;
- Ability to handle sensitive and confidential information accurately;
- Strong organizational, communication, and multi-tasking skills;
- Ability to work collaboratively and meet deadlines;
- Ability to anticipate problems and make recommendations;
- Driven performer with a desire to learn and grow.
Preferred Qualifications:
- Bachelor’s degree in a related field;
- Prior experience with databases (preferably with systems used at George Mason);
- Experience with budget planning and monitoring;
- Experience handling confidential data;
- Experience with a large public institution;
- Knowledge of George Mason information systems.
Instructions to Applicants:
For full consideration, applicants must apply for Finance Analyst at Complete and submit the online application, including three professional references and a Cover Letter/Letter of Intent with Resume.
Posting Open Date: September 18, 2024
For Full Consideration, Apply by: October 3, 2024
Open Until Filled: Yes
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