Counseling Center Receptionist/Clerk (Part-Time, 19.5 hours)

Position Type:
Secretarial or Clerical/Clerical Hourly
Date Posted:
8/15/2024
Location:
Fairfield Warde High School
Date Available:
ASAP
Closing Date:
UNTIL FILLED TITLE : Counseling Center Receptionist/Clerk (Part-Time, 19.5 hours)
JOB PURPOSE STATEMENT : Coordinates and schedules all PPT meetings which includes coordinating with parents and all external agencies and completion of all paperwork. Performs receptionist and clerical duties in the counseling center office of the school.
SUPERVISION RECEIVED : Receives general and task supervision from the counseling center staff and the Director of Pupil Services and Counseling.
ESSENTIAL JOB FUNCTIONS:

• Answers and screens all incoming telephone calls to the counseling center office and greets all visitors to the counseling center office.
• Maintains schedule of appointments for counseling center staff.
• Prepares and maintains filing systems.
• Performs other duties as assigned.

INCIDENTAL JOB FUNCTIONS: Operates office equipment including computer, typewriter, copying machines and fax machine.
KNOWLEDGE, SKILLS, AND ABILITIES: Working knowledge of school policies and procedures. Ability to relate in a positive and friendly manner with students, parents, staff members and the public. Must be proficient in the use of Microsoft Word, Excel, Google and have a working knowledge of IEP Direct and Infinite Campus. Ability to organize and maintain diverse data, files and records. Must be a self-starter, who also takes direction well and is comfortable working with people.
MINIMUM QUALIFICATIONS REQUIRED: The skills and knowledge required would generally be acquired with graduation from high school and two years of responsible office administrative experience; or any equivalent combination of education and experience, which demonstrates possession of the required knowledge, skills, and abilities.
PHYSICAL EXERTION/ENVIRONMENT CONDITIONS: The employee is regularly required to sit and talk or hear. The employee is required to stand, walk and operate a computer and reach with hands and arms. The employee must occasionally lift and/or move up to ten pounds, such as reports. Specific vision capabilities required by this job include close vision and depth perception. Regular attendance is required to successfully perform the duties of this position. Some degree of stress in carrying out administrative related duties in a busy office with regular interruptions and the urgency of report deadlines; and organizing workload within time constraints. Regular intermittent exposure to computer screen. Some degree of stress in interacting with staff members and meeting deadlines. Must be able to manage multiple tasks simultaneously.
REPORTS TO: Dane Brown
STARTING DATE : ASAP
For additional information contact:
Dane Brown
Director of Pupil Services and Counseling

Attachment(s):

• Job Description