Manager, HR & Payroll Systems

Description

The Manager, HRIS & Payroll Systems will be responsible for managing and optimizing the organization's Human Resources Information Systems (HRIS), ensuring data integrity, security, and system efficiency. This role will also include knowledge of data management best practices, payroll processes, ensuring integration between the HRIS and payroll systems to deliver accurate, timely payroll services. The HRIS Manager collaborates with HR, IT, Finance, and other departments to streamline HR data management and payroll processes while leading a team.

HRIS Management:

• Manage and maintain the HRIS, ensuring it supports key HR processes including employee data management, and reporting.
• Ensure HRIS system configurations and upgrades align with business needs and compliance requirements.
• Oversee system integrations with other business systems (e.g., payroll, performance, leadership & organizational development & IT, etc).
• Work with cross-functional teams including Finance, IT, and external vendors to optimize HR and payroll system performance.
• Provide support, troubleshooting, and guidance on HRIS issues to end-users and stakeholders.
• Act as the primary PMA contact for HR and Payroll related system vendors.

System Enhancements and Projects:

• Lead or participate in HRIS-related projects such as system upgrades, module implementations, or data migrations.
• Identify opportunities for system enhancements and process improvements to optimize HR workflows.
• Stay updated on HR Systems latest features and enhancements, ensuring the organization leverages the system’s full capabilities.

Payroll Integration and Management:

• Ensure the seamless integration of HRIS data with payroll systems.
• Oversee payroll processing, ensuring accuracy, timeliness, and compliance with federal, state, and local regulations.
• Work closely with the payroll team to identify and resolve any discrepancies or issues arising from system integration.

Data Integrity and Reporting:

• Ensure data accuracy and integrity across HRIS, payroll, and other HR-related systems.
• Generate regular and ad-hoc reports using HRIS analytics tools, delivering actionable insights for HR and management.
• Regularly audit data and processes for compliance with company policies and relevant regulations.

Compliance and Security:

• Ensure HRIS and payroll systems comply with relevant data privacy laws (e.g., GDPR, CCPA) and payroll regulations.
• Maintain proper access controls, user roles, and data security protocols.

Training & Leadership:

• Lead and manage a team of HRIS and payroll staff, providing guidance, support, and development opportunities.
• Train HR and payroll staff on system functionality, new processes, and compliance updates.
• Foster a collaborative environment, promoting knowledge sharing and continuous improvement.

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• Bachelor’s degree in Human Resources, Information Systems, Business Administration, or related field.
• Certification in HRIS or Payroll (e.g., CPP, SHRM-SCP, or HRIP).
• Certification in UKG or other HRIS-related platforms is a plus.
• 5+ years of experience in HRIS management, with specific experience in payroll processing and system integration.
• Knowledge of payroll, timekeeping, and benefits administration processes within the UKG platform, preferred.
• Experience with HRIS and payroll system migrations or major upgrades.
• Familiarity with HR metrics and analytics tools.
• Experience with payroll laws, compliance, and regulations.
• Excellent project management skills, with the ability to lead HRIS and payroll system projects/implementation.
• Strong analytical and problem-solving abilities, with a focus on process improvement.
• Problem-solving mindset with strong attention to detail and accuracy.
• Strong leadership and team management abilities, with a focus on staff development and team collaboration.
• Strong interpersonal and communication skills