Upper House Logistics Office - Human Resources Assistant

SUMMARY: Responsible for attracting candidates, evaluating resumes, scheduling and conducting interviews, maintaining employee paperwork, and general human resource needs.. A background in Human Resources and/or recruiting is preferred. As a small team, we are looking for someone that is a go-getter and willing to step in to help with other projects as needed.
Duties & responsibilities:

• Answer, screen, and transfer inbound phone calls
• General clerical duties including photocopying, faxing, and filing
• Create logins, staff emails, etc. for new hires
• Posts jobs, conducts interviews, sets up local interviews
• Ensures new hire paperwork is completed
• Coordinates training and obtains signatures
• Submits new hire background checks
• Preparation of terminations and performance evaluations
• Tracks status of candidates
• Hold weekly orientation sessions with new employees
• Provide monthly trainings to staff
• Complete reference checks
• Participate in recruiting events
• Establishes relationships with local organizations to increase candidate pool
• Participates in outreach events
• Performs the day-to-day responsibilities of assigned position
• Performs or assists in the orientation and training of new employees
• Directly influences the team to achieve required safety, quality, delivery, and performance standards through training
• Draft performance management documentation
• Handles data entry in payroll management system and runs payroll and payroll reports
• Handles worker's compensation claims and documentation
• Handles Leave of Absence and Reasonable Accommodation request
• Submits garnishment notifications
• Updates policies and procedure documentation
• Performs miscellaneous assignments as assigned or required by management

Day-to-Day Duties

• Communicates daily with job candidates and processes them through the onboarding process
• Handles employee paperwork
• Supports employees by answering questions and assisting where needed.
• Works closely with operations leadership to communicate employee related issues
• Run payroll and mange employee timesheets

Qualifications:

• Able to work in teams and communicate clearly with managers and other team members
• Acknowledges that learning and growth are keys to personal and professional success and is willing and able to share with others
• Attentive to detail, organized and hardworking
• Takes pride in doing good work, has a positive demeanor, and believes that customer satisfaction is a priority

Competencies:

• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures
• Problem Solving - Identifies and resolves problems in a timely manner; develops alternative solutions; works well in group problem solving situations; uses reason when dealing with emotional topics
• Customer Service - ability to handle difficult customer situations; responds promptly to customer needs
• Strong Interpersonal Skills - Focuses on solving conflicts, not blaming; maintains confidentiality; listens to others without interrupting; remains open to others' ideas and tries new things; keeps emotions under control
• Verbal Communication - Responds well to questions
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written communication.
• Partnership - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed
• Quality Management - Looks for ways to improve and promote quality
• Adaptability - Adapts to changes in the work environment; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events
• Attendance/Punctuality - Is consistently at work on time
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; complete tasks on time or notifies appropriate person with an alternate plan
• Initiative - Volunteers readily; seeks increased responsibility; asks for and offers help when needed
• Innovation - Generates suggestions for improving work; develops innovative approaches and ideas
• Must be proficient in Microsoft Office Suite

Physical demands & work environment

• Frequently required to stand
• Frequently required to walk
• Frequently required to sit
• Frequently required to use hand and finger dexterity
• Frequently required to climb, balance, bend, stoop, kneel or crawl
• Frequently required to talk or hear
• Frequently required to utilize visual acuity to operate equipment, read, or use a keyboard
• Frequently required to lift, push, carry items up to 50 lbs
• Frequently required to work near moving mechanical parts
• Frequently required to exposed to outside weather conditions
• Frequently required to exposed to extreme heat or cold