Location: Chicago, IL
Job Description:
Works directly with the faculty and research staff to seek new avenues for funding and new grant opportunities.
Ensures that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty.
Gathers needed documentation and manages the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments.
Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending.
Ensures all applications meet agency and University guidelines.
Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and Agency and Institutional Requirements.
Responsible for timely submission of applications, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions, and Agency required re-budgeting.
Coordinates with other departments/units/division regarding multi-investigator grant submissions.
Works closely with Post Award staff (if separate) to transition grant administration upon award, including updating proposed budget to match Notice of Grant Award.
Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to PIs and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Preferred Qualifications
Education:
College or university degree in related field.
Experience:
Five years of progressively responsible grant/contract and financial administration in an academic setting.
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Preferred Competencies
Computer skills including word processing, database management, and spreadsheet skills.
Knowledge of federal and non-federal grant and contract policies.
Excellent oral and written communication skills.
Attention to detail.
Flexible and adaptable work style.
Strong organizational skills.
Ability to research issues and propose solutions.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion, and tact.
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
Ability to interact with others using tact and diplomacy.
Knowledge of research methods and funding sources.
Working Conditions
Ability to sit for 2 to 4 hours.
This position is eligible for a flexible work arrangement.
Application Documents
Resume (required)
Cover Letter (required)
List of three references (required)