Personnel & Payroll Generalist

Reporting to the Department Finance Officer and as part of the Financial Services team, the Personnel/Payroll Generalist interprets employment related policies and procedures for the Department Mathematics; advises faculty principal investigators and other departmental personnel on best practices for HR matters related to hiring, training, performance management, conditions of employment, etc.; establishes and maintains personnel and payroll records/databases for staff, ASE appointments, international scholars and visitors, postdoctoral scholars, and volunteers; processes online personnel and payroll actions for departmental personnel; oversees alien appointee process for international employees and visitors; and serves as the primary benefits and orientation representative for the department. The Personnel/Payroll Generalist is also responsible for preparing, processing, and reconciling various complex UCPath transactions. Also, investigating and resolving discrepancies and initiating and processing payroll transfers. Provide payroll policy interpretation and enforcement for a wide range of support staff, which include career, limited, contract, and academic apprentice personnel. This position is responsible for creating and analyzing complex payroll reports on a regular basis to enforce policy and guidelines and to foresee possible problems that may arise. As part of the financial unit, the Generalist also provides management on various contracts and grant funds. Additional duties include responsible for providing backup support for processing of LVOs, purchase orders and travel reimbursements. Complete special projects for CAO and Financial Manager. Functions independently with minimal supervision by the CFO. Responsible to set priorities and analyze problems, gather and interpret data, identify and evaluate options, and take appropriate action to resolve issues, in line with goals of the unit.

Reporting to the Department Finance Officer and as part of the Financial Services team, the Personnel/Payroll Generalist interprets employment related policies and procedures for the Department Mathematics; advises faculty principal investigators and other departmental personnel on best practices for HR matters related to hiring, training, performance management, conditions of employment, etc.; establishes and maintains personnel and payroll records/databases for staff, ASE appointments, international scholars and visitors, postdoctoral scholars, and volunteers; processes online personnel and payroll actions for departmental personnel; oversees alien appointee process for international employees and visitors; and serves as the primary benefits and orientation representative for the department. The Personnel/Payroll Generalist is also responsible for preparing, processing, and reconciling various complex UCPath transactions. Also, investigating and resolving discrepancies and initiating and processing payroll transfers. Provide payroll policy interpretation and enforcement for a wide range of support staff, which include career, limited, contract, and academic apprentice personnel. This position is responsible for creating and analyzing complex payroll reports on a regular basis to enforce policy and guidelines and to foresee possible problems that may arise. As part of the financial unit, the Generalist also provides management on various contracts and grant funds. Additional duties include responsible for providing backup support for processing of LVOs, purchase orders and travel reimbursements. Complete special projects for CAO and Financial Manager. Functions independently with minimal supervision by the CFO. Responsible to set priorities and analyze problems, gather and interpret data, identify and evaluate options, and take appropriate action to resolve issues, in line with goals of the unit.

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

1. Experience with university accounting, payroll, purchasing, travel and contract/grant systems, with thorough knowledge of applicable university policies and procedures. (Preferred)
2. Demonstrated experience using financial mainframe systems for processing and recording of income and expenditures such OFSR, BruinBuy, PAC, TravelExpress, PTR, QDB, TOF, NPEAR, and GLASS. (Preferred)
3. Skill in processing staff/academic apprentice payroll utilizing UCPath. (Required)
4. Demonstrated skill in analyzing and verifying financial and payroll reports and to resolve discrepancies. Also, skill in performing detailed work with a high degree of accuracy. (Required)
5. Skill in working independently and as part of a team. (Required)
6. Excellent interpersonal and customer service skills to establish and maintain cooperative working relationships with university faculty, graduate students, guests, staff, other university departments and outside vendors. (Required)
7. Excellent organizational and prioritization skills, with demonstrated multi-tasking skills to work efficiently and effectively with multiple priorities and frequent interruptions required. (Required)
8. Working knowledge of University administrative and personnel-related policies and procedures, and bargaining unit contract provisions, sufficient to advise faculty, staff, students, postdoctoral scholars, and visitors. Knowledge of University health and benefits. (Preferred)
9. Discretionary judgment to handle confidential matters and sensitive information. (Required)

1. Bachelor's Degree in related area and / or equivalent experience / training (Required)

1. Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
2. Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

8:00 a.m. to 5:00 p.m.

99-Policy Covered