Business/Administrative Associate

Business/Administrative Associate
Hiring Department : Diversity & Community Health (Community Relations)
Location : Chicago, IL USA
Requisition ID : 1027701
Posting Close Date : 11/04/2024
Salary Range: $24.68 - $34.35/hour; commensurate with experience
About UI Health The University of Illinois Hospital & Health Sciences System(UI Health) provides comprehensive care, education, and research to the peopleof Illinois and beyond. A part of the University of Illinois at Chicago (UIC),UI Health comprises a clinical enterprise that includes a 495-bed tertiary carehospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities,which are Federally Qualified Health Centers. It also includes the seven UIChealth science colleges: the College of Applied Health Sciences; the College ofDentistry; the School of Public Health; the Jane Addams College of Social Work;and the Colleges of Medicine, Pharmacy, and Nursing, including regionalcampuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Healthis dedicated to the pursuit of health equity.
Position Summary The Business/Administrative Associate position is responsible for supporting the outreach strategy to drive community presence in target areas for the University of Illinois Hospital and Health Sciences System under the direction of Community Relations and Health Equity leadership. Identifies and establishes relationships with key community leaders and organizations. Represents the health system at various events and on councils within the community. Provides analysis of community assessment and other statistical data sources to identify key health disparities and needs in the African-American and Hispanic community within the health enterprise PSA. Provides consultation with various units and clinical leaders to align programs and providers with community needs to deliver health education, outreach, and medical services to address health disparities. Establishes partnerships with external partners to further the reach of UI Health in it's primary service area.
Duties & Responsibilities

Supporting and participating in community health initiatives and programs, events, outreach, and health education. Attend and staff on-site health events in the community

Manage department event schedule and logistics

Recruit clinical volunteers and speakers from across the clinical enterprise

Process event registration and sponsorship forms, track attendance and maintain database. Compile event reports for end of year reporting

Create and maintain community outreach annual plan in collaboration with Director

Manage financial and administrative aspects of department, i.e. reimbursements, purchase orders, supply orders

Order and maintain inventory of print materials, equipment, and supplies for events

Track and write reports for events and budget submissions

Assist with health education program development and community impact.

Draft and distribute community communications, collaborate with marketing, and promote UI Health.

Draft Social Media announcements, collaborate with Marketing

Organize and maintain event contacts, expenses, and event calendars

Recommend opportunities for awareness and visibility of UI Health service lines

Maintain and strengthen relationship with community organizations

Participate in special projects as assigned

Act as an ambassador of UI Health in the community and with other healthcare organizations, patients, and stakeholders

Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
   (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
3. Current/Valid Driver's License and access to vehicle required.

This position requires Illinois residency within 180 days of thehire date.
Preferred Qualifications

• Preferred candidates will have at least three years of experience in a community, school/university, and/or health care setting including extensive patient or student contact.
• Strong written and verbal communication skills, as well as a demonstrated ability to work effectively with diverse staff and communities.
• Bilingual Spanish (write/read/speak) preferred

Fully complete all sections of the online applicationincluding adding your full work history with specific details of your duties& responsibilities for each position held. Fully complete the education,licensure, certification, and language sections.
You may upload a resume, cover letter, certifications,licensures, transcripts, and diplomas within the document section of youronline application.
When completing your online application, please be sure toprovide detailed information about your job knowledge and specific duties andresponsibilities, as your qualifications for any Civil Service position will beprimarily determined based on what is contained in the application. Dates ofemployment and if employed on a full or part time basis (including number ofhours per week) must be indicated for each position held. Additionalconsideration will be given to supporting documentation i.e., resume, transcripts,licenses, and certifications so please be sure to attach all applicabledocuments.
If an application is not fully completed and submitted bythe close date, the applicant/employee will not be considered for thisposition.
For fullest consideration, the above-mentioned requirementsmust be submitted no later than 11/04/2024 .
Please note that once you have submitted your applicationyou will not be able to make any changes. In order to revise your application,you must withdraw and reapply. You will not be able to reapply after theposting close date. Please ensure the application is fully completed and allsupporting documents have been uploaded before the posting close date.
This is a full-time and benefits eligible position. UI Health offers competitive salariescommensurate with experience. All fulltime benefits eligible positions include a comprehensive benefits package whichinclude; Health, Dental, Vision, Life, Disability & AD&D insurance, adefined benefit pension plan as well as paid leave which includes; Vacation,Holiday and Sick. In addition, we offer tuition waivers for employees anddependents. Go to for a complete list of Employee Benefits.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation