Learning & Engagement Coordinator

Position: Learning & Engagement Coordinator
Reports to: Director and Curator of Learning & Engagement
Direct Reports: 0
Division: Learning & Engagement
FLSA Status: Full Time, Salaried, Non-Exempt
Salary Range: $55,000 - 60,000 annually
Work Hours: Monday - Friday, 35 hours per week at 90% FTE
Hybrid Option: 3 days per week on site (including Tuesdays and Thursdays) with the option for 2 days per week remote. Occasional weekend and evening work at events is required.
Position Summary
The Frye Art Museum seeks a dedicated and enthusiastic Learning & Engagement Coordinator ("Coordinator"). The Coordinator serves as a program manager for the Learning & Engagement division, collaborating across four departments (Creative Aging, Inclusive Learning, Public Programs, and Visitor Services) to plan, implement, and optimize various projects and initiatives.
The Coordinator provides essential support to the division Director and serves as a key liaison between the Director, department team members, museum colleagues, and community stakeholders, ensuring effective communication and collaboration.
This role supports Frye's diversity, equity, accessibility, inclusion, and belonging priorities by collaborating with team members to create and deliver innovative programs that engage a wide range of audiences. The Coordinator manages logistics, organizes meetings, and prepares reports contributing to the museum's educational offerings and community engagement activities.
The Learning & Engagement team is dedicated to creating dynamic and reciprocal interactions with artists, students, teachers, and community members. Our diverse programs engage people of all ages in visual thinking strategies, hands-on artmaking, and interdisciplinary performances and talks. Our mission is to advance accessibility, foster intergenerational exchange, and support lifelong learning throughout the museum.
About Frye Art Museum
Founded in 1952, the Frye is Seattle's only free art museum. It brings together art and new ideas within a stunning Olson Sundberg Kundig-designed building in historic First Hill. A foundation collection of turn-of-the-century oil paintings is bolstered by a wide range of modern and contemporary art holdings, reflecting our region's evolving identity and a commitment to exploring the art of our time. Learn more at fryemuseum.org.
Key Responsibilities
Project Planning and Management (20%):

• Define departmental project scope, goals, metrics, and deliverables with the Director and team.
• Document and track project plans with timelines, milestones, and resource allocations.
• Monitor project progress, adjusting plans as necessary for successful completion.
• Manage the integration and alignment of multiple projects, addressing interdependencies and ensuring strategic alignment.

Team Coordination and Support (30%):

• Facilitate communication and collaboration among team members and stakeholders.
• Support colleagues in Creative Aging, Inclusive Learning, Public Programs, and Visitor Services, and facilitate cross-functional collaboration with teams throughout the museum.
• Schedule meetings, take notes, and generate action plans.
• Oversee the organization of digital assets and the art studio.
• Solicit feedback and input to inform decision-making and drive continuous improvement efforts.
• Collaborate with team members on special projects.
• Share information across the organization and collaborate to support initiatives and practices that foster a welcoming environment and ensure a positive museum experience for diverse audiences.

Administrative Support (50%):

• Provide executive administrative support to the Director.
• Serve as the first point of contact for Learning & Engagement inquiries and issues. Manage the division email inbox and phone line, responding or forwarding to appropriate department contacts.
• Prepare contracts, process invoices, and oversee budget tracking.
• Compile and format reports and presentations.
• Oversee the preparation of event checklists and ensure internal calendars are kept current.
• Maintain email lists for Learning & Engagement programs and assist with queries from the Altru database.
• Staff onsite registration and ticketing for Learning & Engagement programs.
• Collect and track attendance and feedback for programs.
• Coordinate travel accommodations for guests and contractors.
• Inventory and order Learning & Engagement snacks and office supplies.

Desired Qualifications, Knowledge, and Skills

• Demonstrated commitment to supporting diversity, equity, inclusion, accessibility, and belonging.
• Effective listening and excellent interpersonal communication skills to forge and maintain relationships with various individuals.
• Excellent verbal and written communication skills and the ability to represent the museum professionally and enthusiastically.
• Strong analytical skills to identify and solve creative problems.
• Adept at working independently with details while understanding and clearly communicating the big picture to various groups.
• Ability to coordinate complex schedules and effectively prioritize and multitask for numerous projects simultaneously.
• Highly organized, with a keen eye for accuracy and attention to detail.
• Demonstrated experience in managing stress with a sense of humor to remain focused and friendly.
• Fluency in English; proficiency in ASL and/or additional languages is a plus.
• Professional experience in a museum or nonprofit setting focusing on learning and engagement is a plus.

Required Education/Experience

• 1-2 years of museum, arts organization, or business experience as a project manager, program manager, or similar role.
• Customer service experience with demonstrated ability to make people feel seen, respected, and warmly welcomed.
• Experience with Microsoft Office Suite, Zoom, and database systems.
• BA/BFA in art, arts administration, business administration, humanities, museum studies, education or related fields or equivalent combination of education and experience.

Benefits

• Full health benefits: Dental, Vision, Medical (100% employer-paid option)
• 35-hour work week
• Hybrid Option: 3 days onsite (including Tuesday and Thursdays) and 2 days remote
• Paid vacation and sick time accrual after 90 days of employment
• Transportation and Commuter benefits
• 403b savings plan with a 1.5% employer match
• Employee assistance program
• 20% Museum store discount
• 15% Cafe discount
• Reciprocal museum membership

How to Apply
Candidates should submit a resume highlighting relevant experience and a cover letter. The position is open until filled, but priority will be given to candidates who apply by September 15, 2024.
In the cover letter, please address the following questions:

• Why do you want to work at the Frye in the Learning & Engagement division?
• What about this role appeals to you?
• Why is this opportunity relevant and important to you at this moment in your career?

We strongly encourage applicants from individuals of all backgrounds, especially those who bring diverse perspectives that will continue to contribute to the inclusive and equitable culture we are fostering at the Frye Art Museum. We value diversity in all forms and believe that diverse experiences, voices, and perspectives enrich our work and community.
The position is open until filled. Please do not send emails or make phone calls. Due to the high volume of applications received, we can only contact candidates whose skills and backgrounds best fit the needs of the open positions. We will contact you by email or phone to arrange a phone screen.
Physical Activities Required to Perform Essential Functions

• Ability to converse and exchange information for effective communication.
• Remaining in a stationary location, standing or sitting, and occasionally moving through the museum, which is wheelchair accessible.
• Regularly operate computer systems and other office equipment such as phones and printers.
• Capacity to stay on-site for extended durations during museum programs and events.

As much as possible, the Frye Art Museum will accommodate applicants with disabilities to perform essential functions and duties. Please contact the Human Resources Department ( ) for additional information.
COVID-19 Considerations
Please note that all employees are asked to adhere to museum guidance and policy regarding COVID-19, which may change over time.
EEOC Statement
We recognize that a successful candidate will meet many of the requirements in this job description but may only meet some of the qualifications. We encourage applicants to apply if much of this job description describes them.
As part of our commitment to a diverse, equitable, and inclusive workplace, we invest in building teams with various backgrounds, identities, and experiences. The Frye is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, sex, religion, age, marital or veteran status, national origin, disability, sexual orientation, or any other basis prohibited by local, state, or federal law.