Undergraduate Medical Education Elective Administrator- Administrative Associate 1

Apply for Job Job ID 364912
Location Twin Cities
Job Family Administration-General
Full/Part Time Full-Time
Regular/Temporary Regular
Job Code 8208A1
Employee Class Civil Service
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About the Job

This position will allow for a hybrid remote and on site work schedule. The supervisor will determine the appropriate balance that meets the needs of the department and the other priorities for workplace flexibility.

The Undergraduate Medical Education (UME) Elective Administrator oversees all medical student elective courses and activities across three departments: the Department of Neurosurgery, Department of Otolaryngology and the Department of Rehabilitation Medicine. The UME Elective Administrator reports to the Education Manager and partners with UME Faculty leadership in each department to administratively manage the elective courses and offerings. The successful candidate will be highly effective in coordinating and standardizing the administrative processes of each course and will serve as the first point of contact for all stakeholders. They will demonstrate initiative, resourcefulness, problem-solving skills and will be highly effective in organizing and independently prioritizing work, establishing procedures and systems and ensuring orderly and timely work flow. The successful candidate is comfortable in a fast-paced working environment, managing multiple priorities.

80% UME Elective Course Coordination
The Administrator serves as the first point of contact and informational resource for all undergraduate medical education courses and activities across the three departments, including both internal and external site partners. This position is responsible for managing all administrative aspects of the elective clerkships including, but not limited to:

• Overseeing the rotation structure and assignments across various sites in the Twin Cities and Duluth and partnering to identify and implement changes, when necessary.
• Onboarding students and managing attendance/time away.
• Overseeing the process and timely completion of student evaluations.
• Maintaining/updating curriculum resources and recommending/implementing annual changes to elective course syllabus.
• Manage the process to ensure timely submission of student grades.
• Ensuring file retention and documentation are maintained per guidelines and policies.
• Oversee the administration of course-specific educational activities and meetings.
• Monitoring, maintaining, and effectively communicating program reporting requirements to program stakeholders.
• Recommending broad-level solutions in response to frequent Medical School policy changes.
• Attending and, at times, leading any meeting deemed necessary to support the initiatives set forth by program leadership and the Medical School.
• Assisting with coverage when there is a vacancy.
• Assisting with supporting the Student Interest Group activities for each department.

20% Additional Learner Support
The Administrator serves as the first point of contact, informational resource and administrative support for:

• All observers, undergraduate and external learners for the Department of Rehabilitation Medicine. They will oversee all required processes, documentation and/or scheduling.
• The Otolaryngology Future Scholars program, a one-week program focusing on increasing diversity in Otolaryngology. They will manage student travel, lodging, onboarding and coordination of events for the week.
• The Administrator assists in supporting:
• The Department of Otolaryngology Cultural Complications Conference.
• All educational projects and/or events as needed

Qualifications

All required qualifications must be documented on application materials. Only applications submitted with a cover letter and CV/resume will be considered.

Required Qualifications:

• BA/BS degree or combination of related education and work experience in medical or medical education settings equal to four years
• Outstanding communication (oral and written), interpersonal, and organizational skills with keen attention to detail
• Demonstrated ability to prioritize and move multiple projects forward at the same time
• Demonstrated initiative in problem-solving and implementing innovative solutions
• Ability to work and partner across varying levels of an organization, i.e., leadership, colleagues, and trainees
• Experience utilizing a variety of computer applications including MS Office Suite, Google
• Appreciation for ambiguity and changing priorities

Preferred Qualifications:

• Work experience in a higher education setting
• Experience and knowledge of Undergraduate Medical Education regulations and requirements
• Strong data analytic skills

About the Department

To learn more about the departments, please visit:

• Department of Neurosurgery: med.umn.edu/neurosurgery
• Department of Otolaryngology: med.umn.edu/ENT
• Department of Rehabilitation Medicine: med.umn.edu/rehabmedicine

Benefits

Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).