EOPS/CARE/NextUP Coordinator

Salary: $5,056.13 Monthly
Location : Fairfield, CA
Job Type: Full Time Classified
Job Number: 1024-CSEA-EOPS/CARE/NextUP CR
Department: Financial Aid, EOPS, Veterans
Division: Student Services
Opening Date: 10/15/2024
Closing Date: 10/31/2024 11:59 PM Pacific
Description
BASIC FUNCTION: Under direction of Dean of Counseling, perform a variety of complex duties and provide specialized assistance to students involved with Extended Opportunities Programs and Services (EOPS) and Cooperative Agencies Resources for Education (CARE); coordinate, organize, and oversee the activities and daily operations; assure compliance with District educational policies and State guidelines, prepare and maintain records, reports and statistical data related to EOPS/CARE.
DISTINGUISHING CHARACTERISTICS:
The employee assigned to this class (Range 16) reports directly to Dean of Counseling and performs specialized and complex work requiring previous work experience in college student services.
APPLICATION PROCESS DETAILS :

• To be considered for this position, all complete applications and supporting materials must be received by the application deadline.
• Meeting the minimum qualifications does not assure the candidate an interview. It is, therefore, important that the application be thorough and detailed.
• Reference checks for the finalists will be conducted.
• Candidates should not expect official notification until the selection of the candidate has been completed.
• The College may re-advertise or delay filling a position.
• Travel costs related to the interview are the responsibility of the candidate.
• Finalists may be invited to a second interview with members of the administration.

Responsibilities
REPRESENTATIVE DUTIES:
Essential duties and responsibilities include the following. Other job-related duties maybe assigned.
Coordinating the daily operations of the EOPS program; representing the director as assigned, facilitating internal component coordination, or otherwise carrying out administrative and programmatic functions as directed.
Oversight of the CARE program, developing and implementing operational procedures, determining budget and service requirements, preparing CARE sections of the annual EOPS program plan, recommending and training CARE staff. Advise CARE students on child care needs, transportation services, and county expectations.
Ensure funds are budgeted and granted, in accordance with the EOPS/CARE guidelines and District general accounting principles and procedures. Provide input for budget development, and monitor and maintain program budgets as directed; record expenditures, maintain current balances, and prepare periodic reports as requested.
Review student records and applications; determine eligibility of new and continuing students in the Extended Opportunity Programs and Services (EOPS) and Cooperative Agencies Resources for Education (CARE) programs according to state and local regulations and guidelines.
Interpret, apply and explain eligibility requirements, District policies, and program regulations for program eligible students; promote program on campus to students, staff, and faculty, and to off-campus organizations.
Coordinate efforts with the Financial Aid Office to assure that eligible EOPS and CARE students complete necessary documents to be eligible for financial assistance; verify units completed and review students' program requirements and obligations.
Review student grades and grade point averages (GPA) for program eligibility and satisfactory academic progress; notify students of progress and academic success requirements; prepare appeal forms, petitions and student files for review.
Conduct in-person and virtual EOPS and CARE orientation for newly admitted EOPS and CARE students. Organize, schedule, and conduct in-person and virtual workshops/programming designed to meet the needs of EOPS and CARE students. Collaborate with the Transfer Center and Career Center for four-year college/university visitations and career-focused programming.
Collaborate with other college-wide activities and services, supervising temporary and student staff, communicating program information to staff, maintaining staff and programmatic schedules, compiling data for college reports.
Collaborate with other departments across campus to provide in-person and virtual in-reach and outreach, such as but not limited to high school visitations, campus orientation and tours. Develop informational materials for EOPS/CARE publications, websites, schedules and catalog.
Coordinate, organize, and oversee the activities and daily operations of the EOPS/CARE programs, services, and temporary staff and student staff; Coordinate with Dean on EOPS/CARE counseling faculty schedules.
Maintain program physical and electronic records, files, logs and lists; compile, organize and consolidate data for inclusion in periodic statistical reports as required by program requirements and school.
Input and maintain data in the management systems including: Banner, Management Information System (MIS), Student Services Reporting for Community Colleges (SSARCC), MS Sharepoint, and SARS for EOPS/CARE students. Provide tracking reports from electronic counseling appointment scheduling software programs.
Organize and lead EOPS/CARE Advisory Committee as required by assigned program guidelines.
Attend meetings, conferences, seminars and workshops to maintain current knowledge regarding program eligibility, requirements and regulations. Communicate with District personnel, community organizations, government agencies and others to exchange information, coordinate activities and resolve issues.
Assist with development, promotion, and implementation of EOPS Summer Bridge program.
Recruit, interview, train and provide work direction to student assistants and temporary workers.
Perform related duties as assigned.
Minimum Qualifications
MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations made be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
Bachelor's degree from an accredited institution and evidence of successful experience in coordinating programs and services for students affected by language, social, and economic disadvantages.
Preferred: Master's Degree and three years' experience working with EOPS and CARE, or related social services or educational programs.
Knowledge, Skills and Abilities

• Ability to read, interpret, apply and explain laws, rules, guidelines, curriculum, schedules, policies and procedures affecting assigned area of student services.
• Ability to read, interpret, apply and explain program requirements and restrictions.
• Ability to effectively present information and respond to common inquiries or complaints from students, staff and the general public.
• Ability to interpret and apply state and federal laws, rules and guidelines and community college curriculum, schedule, policies and procedures affecting assigned area of student services.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Awareness of special needs, problems and concerns of the program participants.
• Program recruitment, interviewing and advising techniques.
• Principles of training and providing work direction.
• Physical and electronic recordkeeping, budget management, and filing techniques.
• District organization, operations, policies and objectives.
• Maintain abreast of trends, technological advances and changes in regulations applicable to assigned area.
• Maintain comprehensive physical and electronic records and files according to legal guidelines.
• Maintain confidentiality of information and records.
• Work effectively with frequent interruptions.
• Work independently with minimum supervision.
• Plan and organize time and work effectively.
• Write and edit clear, accurate and effective reports.
• Meet schedules and deadlines.
• Recruit, interview, train and provide work direction to student and temporary workers.
• Operate office equipment such as computers and printer, calculator, scanner, copier, automated telephone system and facsimile machine.
• Use Word processing, spreadsheet, data base management and other business and communications related computer software effectively.
• Perform assigned work with speed and accuracy.
• Establish and maintain effective and cooperative working relationships with others.
• Demonstrate sensitivity to relate to persons with diverse socio-economic, cultural, and ethnic backgrounds, including the disabled.

CERTIFICATES, LICENSES, REGISTRATION:

• Valid California driver's license.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties outlined in this classification, employees in this classification are regularly required to stand and sit for long periods of time, walk short distances on a regular basis, use hands and fingers to operate a keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; and hear and understand voices over telephone, video, and in person. Employees in this classification are frequently required to attend meetings or conduct work in-person ore remotely at other campus locations.
All employees assigned to this classification must regularly lift, carry and/or move objects weighing up to 10 pounds.
Specific vision abilities required for positions assigned to this classification include close vision (clear vision at 20 inches or less), color vision (ability to identify and distinguish colors), ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work assigned to this classification is typically performed in an EOPS/CARE office environment. While performing the duties of this classification, the employee regularly is exposed to extensive contact with students and continual interruptions. The work environment is moderately noisy.
Summary of Benefits
CSEA/Full-Time Classified
*New hires have 30 days from date of hire to enroll in benefit plans, benefits start the first of the month following date of hire.
Health/Medical

• CalPERS is our health insurance (medical) provider.
• CSEA Classified Employees pay a tiered amount towards the premium based on the following. The District pays remaining premium.

$35 per month (12 months) Employee only,
$40 per month (12 months) Employee + 1,
$45 per month (12 moths) family.

• To view Health Plans and other information, please visit:

Dental

• Delta Dental is our dental insurance provider.
• District covers 100%
• Employee only, employee + 1, or family
• PPO plan (to obtain a copy of the SCC policy, please contact HR)
• $2,700 annual maximum (in-network); $2,500 annual maximum (out-of-network)
• To find a Delta Dental provider, please visit:

• It is strongly recommended to set up an account to print cards, view benefits/claims. It will ask for "Enrollee ID." Enter your SSN.

Vision

• VSP is our vision insurance provider.
• District covers 100%
• Employee only, employee + 1, or family
• To find an eye care provider, please visit:

• It is strongly recommended to set up an account to view benefits/claims and other eye care information.
• At your appointment, there is no ID card necessary. Tell them you have VSP and give them your SSN. Dependents are covered under your name.

Life Insurance

• The Hartford is our group term life insurance provider.
• District covers 100%
• $10,000 Basic Term Life & Accidental Death and Dismemberment (to obtain a copy of the SCC policy, please contact HR)
• Benefit available to current/active employees only
• Additional life insurance can be purchased directly through The Hartford (employee paid)

Employment Assistance Program
(EAP)
Optum is our EAP provider.

• District covers 100%
• Available to all employees; 24 hours a day, 7 days a week.
• Services are confidential and include, but are not limited to:
  • Face to Face Counseling & Virtual Visits
  • Self Care - On demand help for stress, anxiety, and depression
  • Work Life Services
  • Financial, Legal & ID Theft Services

To log in and view services provided to you, please visit: (company code - wise )

24/7/365 access to support 1-866-248-4096
Additional Retirement Savings
(Voluntary)

• Envoy Plan Services is a third-party company we use to help link our employees to a list of investment providers; company works with the payroll department to set up employee contributions directly from paycheck
• 403(b) TSA plans
• To find a list of investment providers and to access forms, please visit:

• Select your employer at the top, then you will see the list of authorized investment providers; scroll down to the bottom for forms
• You can also visit (click on Client Resource Center)
• Forms can be filled out online

• CalPERS offers a 457 plan
• For more information, please visit:

Contribution limits are adjusted by the IRS annually. Please contact HR or Payroll for the current limits.
Other Voluntary Options

• American Fidelity is our assurance company provider.
• Flexible spending accounts (Section 125 plans ) - allows you to deduct the cost of eligible benefits from gross earnings before taxes.
• Short-term and long-term disability insurance - SCC employees do not pay into state disability
• Other insurance options available
• SCC has an American Fidelity representative
• If interested in any insurance options provided by American Fidelity, please let HR know and we will ask our rep to contact you.

Paid Leave
CSEA Classified earn 8 hours of sick leave per month(Unused sick leave rolls over each year.)

• CSEA Classified earn 8 hours of emergency leave per year; 8 hours accrued at beginning of academic year (July)

(Unused emergency leave does not roll over.)
Vacation Accruals
Full-Time Employees
(12-month/8 hours/day)Days AccruedMonthly Accrual

• 1 month through 9 years: 15 days 10.00 hours
• 10 years through 14 years: 20 days: 13.34 hours
• 15 years & above: 25 days 16.67 hours