Financial Specialist - Dept. of Pharmacology and Toxicology

Financial Specialist - Dept. of Pharmacology and Toxicology
Benefits of working at VCU
All full-time university staff are eligible for VCU's robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU's benefits here.
Job Code
18211-18213
Recruitment Pool
All Applicants
Posting Number
req6353
Unit
School Of Medicine MBU
Department
Pharmacology and Toxicology
Department Website Link
Location
VCU
Address
907 Floyd Ave, Richmond, VA 23284 USA
Duties & Responsibilities
Position Summary:
The School of Medicine is seeking an experienced financial specialist who is looking for an opportunity to support financial and administrative operations in the School's Basic Health Science department(s).
Successful candidates will have a background in fiscal processes, be proactive, and present a willingness to learn and grow in the role. This position will focus on financial analysis and reporting, transaction monitoring, and providing efficient fiscal and operational support in assigned basic health science department(s).This position will offer opportunities for career growth in finance and operations.
Core Responsibilities:
1.) Fiscal & Departmental Operations:

• Ensure that all purchasing and budget transactions adhere to VCU fiscal policy, procedures, and guidelines
• Maintain technical knowledge of university systems used to manage purchasing, corporate card transactions, financial reporting, et
• Serve as travel coordinator for all departmental travelers, including invited guests
• Serve as fixed assets coordinator and perform annual physical inventory of all departmental fixed assets
• Assist with equipment surplus request
• Contribute to the daily fiscal operations as needed, including monthly reconciliation, purchasing, and corporate card processes
• Department website maintenance

2.) Transaction Monitoring & Analysis:

• Analyze monthly financial data and develop reporting for faculty and administrator (non-grant funds
• Provide expense data and projections for annual budget process
• Assist with annual departmental space analysis and reporting
• Ensure salary and benefit charges are allocated appropriately and the correct documentation/tracking is maintained for all fund sources
• Review monthly corporate card reports to ensure accurate allocation of expenses
• Participate in annual ARMICS certification process

Qualifications
Minimum Hiring Standards:

• Prior work experience in fiscal processes in areas such as financial analysis, reporting, reconciliation, and purchasing
• Ability to work independently and use sound judgement to identify, define, analyze, and formulate alternative solutions to complex administrative, fiscal, and budget issues
• Ability to maintain confidentiality related to sensitive data and discussions
• Ability to effectively respond to and communicate with customers including excellent written and oral communications skills
• Knowledge of Microsoft Office Suite (includes Word, Excel, PowerPoint), with advanced knowledge of Microsoft Excel
• Ability to learn new system or software applications
• Initiative to pro-actively ask questions and seek guidance when needed
• Must have a demonstrated commitment to fostering diversity and inclusion in past experiences or a commitment to do so as a staff member at VCU

Preferred Qualifications:

• Preferred Bachelor's degree in accounting, finance, or public administration and/or 1-3 years of progressive experience in a position with fiscal responsibilities, or equivalent combination of education, training, and experience
• Prior fiscal experience at an academic institution preferred
• Demonstrated working knowledge and ability to learn and utilize university specific financial management systems

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
University Job Code: 18211-18213
ORP Eligible: No
VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!
FLSA
University Employee
Job FTE
1
Exemption Status
Non-Exempt
Restricted Position
No
E-Class
UF - University Employee FT
Job Category
University Employee
ORP Eligible
No
Salary Range
$55,000-$65,000
Compensation Type
Salaried
Target Hire Date
11/25/2024
Contact Information for Candidates
SOM HR
Documents Needed to Apply