Executive Assistant to Head of BD

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LOCATION:

(On Mondays)

POSITION:

EA to (Head of BD)

COMPENSATION:

Up to $145K base + 15% bonus + profit sharing

ATTRACTIVE FACTORS:

• Cigna PPO or Kaiser
• 100% medical, dental, vision for employees and dependents.
• $2500 stipend to offset medical bills
• Future – on demand workout trainer. Comes with Apple Watch.
• Mental health benefits through Modern Health and Thrive subscription
• W/L balance
• 401(K) with up to 10% matching
• Gorgeous offices in both Menlo Park and San Francisco

RESPONSIBILITIES:

The Executive Assistant will work closely with top-level Partners, Co-Founders, and Executives. This is an opportunity to work alongside individuals who are driven by operational excellence and a passion for making history. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. The position requires the ability to juggle competing responsibilities while prioritizing.

• Extensive calendar management and travel planning for internal and external meetings: Manage changing calendars and priorities.
• Email and communication management: Ensure no critical communications go unnoticed and that every internal and external interaction is a top priority.
• Prepare travel arrangements and itineraries, and meticulously file expenses.
• Network Relationship Management: Liaise with tech executives and investors and help the partner leverage opportunities to engage with key stakeholders.
• Plan and coordinate intimate events and dinners: Arrange all details, from selecting a unique venue to managing event registration and communication that aligns with the partner’s voice to coordinating the day of event logistics to ensure seamless execution.
• Daily schedule preparation, confirming all meetings, and sending calendar reminders.
• Coordination of door-to-door complex travel arrangements (domestic & international), including flights, hotels, and booking private aviation.
• Work with the other assistants to plan and manage internal and external events.
• Update and maintain extensive contact and event lists and track event invites and RSVPs.
• Excellent organizational skills with extreme attention to detail.
• Ability to process data and formulate reports.
• Able to interact with all levels, as well as external executives and investors, in a fast-paced environment, and remain calm under pressure.

TOP KEYS FOR CLIENT:

• 3-7 years of executive administrative support in the financial services industry, preferably in Venture Capital, Private Equity, Investment Banking, UHNW individual or family, or executive sales teams.
• A strong team player who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization.
• Proactive, positive, and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence.
• Positive, “go-getter,” and “can-do” attitude.
• Resilient, with the ability to manage multiple projects and deliver quality work to deadlines.
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information.
• Exceptional attention to detail.
• Strong calendar management and prioritization skills.
• Advanced proficiency with Gmail, Google Calendar, and key applications such as Word, Excel, Powerpoint, Expensify, and Zoom.